Event Coordinator - Ottawa, Canada - Wabano Centre for Aboriginal Health

Wabano Centre for Aboriginal Health

Verified Company

Ottawa, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Event Coordinator (full-time):

One year contract with opportunity for renewal:
Are you a motivated event coordinator with good customer service skills? Are you ready to put your event planning skills to the test in order to help generate income for a not-for-profit that serves the Indigenous population in Ottawa? If so, _this opportunity is for you_

The Wabano Centre for Aboriginal Health is an award-winning Health Access Centre that provides holistic health services to First Nation, Inuit, and Métis people living in Ottawa - one of the fastest-growing and diverse urban Indigenous communities in Canada.

Wabano is a fast-paced, client-oriented organization that models the Indigenous values of balance, respect, and community interdependence.

Our beautiful and vibrant Cultural Gathering Space is a state-of-the-art event rental hall offering rooms and catering options for meetings, conferences, galas, weddings, concerts, and private parties.

Wabano is looking for a full-time Event Coordinator (37.5 hours per week) to help generate and organize space rentals and events at the Centre.

Responsibilities:

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Provide high-quality customer experience by supporting customers throughout their entire pre to post event experience, including (but not limited) to the following:

Determine purpose and scope of event with client and develop a client contract;
Determine, get approval and secure all needed human resources for the event;
Lead and take part in set up and take down of the event;
Have contingency plan in place and problem issues as they arise;
Ensure all client needs and requests continue to be met throughout the process;
Provide leadership and direction to all contractors, staff and volunteers during the events;
Ensure the client has a contact during the event;
Uphold all health and safety regulations;
Review event with client to receive feedback and close file;
Issue invoice to client and collect payment, and then provide all financial details to Wabano finance office to be reconciled;
Ensure payment of all contractors and additional staff;
Support the Events team in the design and implementation of internal events.

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Sales and Promotion

Maintain current client relationships to create return business;
In partnership with events team, create and implement sales/marketing plan to recruit new clientele;
Maintain event management database in designated software;
Review and update PR kits and information;
Maintain website portal for event rentals;
Be a leader in ensuring that annual targets are met.
Post secondary degree in event planning or related field;
At least one year of industry experience event planning for large events (200+ people);
Superior customer service skills, including exceptional communication skills (written and verbal);
Ability to work flexible hours, including evenings and weekends;
Ability to work effectively on a team to put on a seamless event;
Experience in sales and marketing would be considered a strong asset;
Ability to work in a fast paced and work accurately under deadlines.
Must be able to take direction and adapt to changing priorities;
Knowledge of Indigenous culture and values;
Enthusiastic attitude with the ability to make a strong contribution to the company culture.

Why work for us:

Collaborative and Supportive Work Environment;
Comprehensive Group Health and Dental Insurance;
Defined Benefit Pension Plan/ Employee Pension Plan with contribution by Wabano;
Employee Assistance Program;
4 Weeks of Vacation at start.

Salary Range:

$50,000-$55,000 per year plus benefits

Application:

Successful applicants will be required to provide a criminal reference check.

Wabano is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act.

If contacted for an employment opportunity or interviewing, please advise if you require accommodation.

We thank all those who apply. Only those selected for further consideration will be contacted.