Examination Assistant - Toronto, Canada - University of Toronto

University of Toronto

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Date Posted:11/02/2023

Req ID: 34780

Faculty/Division:
Faculty of Arts & Science

Department:
Faculty Registrar

Campus:
St. George (Downtown Toronto)

Position Number:

Description:

About us:

The Faculty of Arts & Science is the heart of Canada's leading university and one of the most comprehensive and diverse academic divisions in the world.

The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty.

The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration.

At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Your opportunity:

The Office of the Faculty Registrar works closely with academic units, other divisions and colleges at the University of Toronto, concerning virtually all matters relating to Arts and Science students.

Our department members are dedicated to aid all students to the greatest extent, to make their university experience as smooth and seamless as possible.

We coordinate personal, financial, and academic counselling, registration and enrolment, student records, transfer credit, petitions, final examinations, and graduation.

Under the supervision of the Associate Director, Scheduling & Examinations and the Examinations Specialist, this position is responsible for providing support for the effective and efficient preparation and administration, of final examinations, and post exam activities and services in the Faculty of Arts & Science (FAS).

The Examination Assistant will be responsible for compiling examinations received for each course/section from the University print centre, ensuring the examination packages are complete, assembled, and ready for pickup by Chief Presiding Officers (CPOs) on their exam day.

Additionally, the Examination Assistant will assist with the pick-up and drop-off of exam examinations materials, assist with the receipt, organization, and secure storage of all exams written by students and maintaining inventory of examination materials.

Your responsibilities will include:

Liaising with contacts to obtain exams and related materials
Coordinating the receipt and storage of all examinations and related materials
Processing student requests for exam rereads, review and photocopies
Following rules and procedural instructions when packing exam materials based on course sections
Creating and updating records
Resolving issues within the scope ofthe role and escalating problems as required
Keeping wellinformed on University programs, policies and procedures
Providing some care to prevent physical or emotional injury or harm

Essential Qualifications:

Bachelor's Degree or acceptable combination of equivalent experience.
Minimum two years of recent and related experience in the administration of examinations and examination related activities in a University or postsecondary environment, preferably in a Registrar's office.
Advanced skills using MS Excel, MS Word, and Outlook.
Demonstrated time management and organizational skills with the ability to effectively prioritize, multi

- task and organize work.

Excellent verbal and written communication, interpersonal and organizational skills
High degree of accuracy and attention to detail.
Ability to deal tactfully and sensitively with students, staff and faculty.

Tobe successful in this role you will be:

Communicator
Multitasker
Organized
Problem solver
Procedural
Responsible
Team player

Please note:
This is a two-year term position.

Closing Date: 11/13/2023, 11:59PM ET

Employee Group:

USW

Appointment Type:
Budget - Term

Schedule:
Full-Time

Pay Scale Group & Hiring Zone:

Job Category:
Student Services

**Lived Experience Statement