Administrative Assistant/reception - Edmonton, Canada - ATS Traffic Ltd.

ATS Traffic Ltd.

Verified Company

Edmonton, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Hours:
Monday - Friday, 8:00AM - 4:30PM

Wage:
$2- 26/hour

About ATS Traffic:

ATS Traffic is a family-owned business that has been getting people home safely since 1966.

We provide traffic control, on-street services, and signage products and services across Canada, currently operating out of offices in Edmonton, Calgary, Regina, Saskatoon, Langley, Kamloops, Winnipeg, Brandon, and Mississauga.

Do What's Right
Our People Matter
Trust Through Teamwork
Striving for Excellence

Key Responsibilities:

Present a professional and positive image of ATS Traffic to all visitors, suppliers, inquiries, and staff.
Reception answer all incoming calls and direct to the correct department and/or personnel.
Receive incoming and outgoing mail and courier packages. Distribute to appropriate staff in a timely fashion.
Complete customer requests of reissuing of ATS invoices.
Assist HSE department with updating policies, entering certificates and other administrative support as needed.
Assisting with copying, collecting, and distributing office paperwork.
Creating/Formatting SOP's for OSS and Production
Prepare and maintain company documents and reports.
Entering of expense receipts.
Data entry for various departments.
Provide project/task assistance to various departments.
Manage room calendars.
Ensure & approve stock on office and coffee supplies for all locations.
Research and recommend office/coffee suppliers.
Schedule own priorities.
Find ways to improve administrative processes.

Qualifications:

Strong customer service focus.
Strong communication skills. Written, phone and face to face.
Flexible and adaptable to manage a range of different tasks.
Strong organizational and planning capabilities.
Excellent time management.
Self motivated.
Strong sense of team and collaboration.
Excellent interpersonal skills.
Attention to details and accuracy.
Positive and professional attitude.
Use of discretion, confidentiality, and integrity

Education and Experience:

High school diploma or equivalent; preferred postsecondary education in Business Management or Administration.
At least 3 years of office administration experience.
Strong technology knowledge of office software. E.g., Microsoft Office, Great Plains