HRis Administrator - Toronto, Canada - InnVest Hotels

InnVest Hotels

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

THE OPPORTUNITY:

HRIS ADMINISTRATOR
REPORTS TO DIRECTOR, HUMAN RESOURCES

THE COMPANY:

With over 75 hotels in our portfolio, representing 18 internationally recognized hotel brands, InnVest is the largest independent owner of hotels in Canada.

In addition, our management team oversees the day-to-day activities of almost 70 hotels also making InnVest the largest independent operator of hotels in Canada.

InnVest's portfolio is geographically diverse with hotels from Vancouver, BC to Corner Brook, NL but also experientially diverse from roadside inns to luxury urban properties.

At InnVest, our mission is simple - to deliver outstanding guest experiences and superior returns on quality hospitality investment.

A career at InnVest will provide you with unrivaled opportunities and invaluable exposure to Canada's largest independently-owned and operated hotel portfolio.

THE ROLE:

Maintain the HCM

Continually update the UKG HCM database with changes in employee information or organization rules. This involves creating accounts for new hires and modifying data during common situations such as employee promotions or terminations, salary changes, and new tax rates.

Verify Data Integrity

Regularly conduct system audits to guarantee data integrity; engage respective department units or Managers to confirm employee information and validate against company policies.

Provide Technical Support

Perform various technical tasks / troubleshooting depending on the needs of employees.
Maintain user security and permission settings and helping resolve software issues.

Generate Reports

Responsible for generating reports on a demand basis offering metric insights such as workforce analysis (i.e., employee census & demographics), compensation & benefits (i.e., benefits census, salary history), headcount & turnover (i.e., monthly / historical headcounts, turnover trends & costs), succession & recruiting, and productivity.
Analyze and report on complex dashboard trends regarding benchmarking data.

Share Expertise

Act as a bridge between Human Resources and Information Technology, addressing inquiries from HR and communicating user needs to the product team.
Assist and facilitate in continuous UKG HCM training to the organization.

ACTIVITIES:

Accountable for updating and maintaining the integrity of employee data in UKG HCM including new hires, status changes, terminations etc., in addition to audit of all entries.
Accountable for all employee data in UKG HCM including followup with hotels on required missing information required and proper approvals have been received. It also includes running of reports to balance hours so that payroll is processed accurately.
Responsible for maintaining the integrity of and performing modifications to system as required. Assist, develop and implement changes directly with service provider(s) as required, ensuring the accuracy of results. Carry out all tasks and responsibilities in accordance with internal approvals and payroll processing guidelines.
Stay abreast of current and new policies, procedures, and contracts to ensure new requirements are accurately reflected in UKG HCM. Carry out all tasks and responsibilities in accordance with internal approvals.
Provide technical support, troubleshooting, and guidance to UKG HCM users.
Collaborate with executive leadership and Corporate Hotel HR team to identify system improvements and enhancements; recommend and implement solutions.
Manage permissions, access, personalization, and similar system operations and settings for UKG HCM users.
Program custom functions and documentation such as automated queries, filters, macros, and reports.
Compile or assist with the acquisition of complex data reports, summaries, and logs for Senior Executives and Corporate Hotel HR team.
Serve as contributing representative and liaison between HR, Information Technology, external vendors, and other stakeholders for UKG HCM design and implementation projects.
Ensure system compliance with data security and privacy requirements.
Maintain knowledge of trends and developments in HCM providers, vendors, and technology.
Completes other duties and projects, as assigned.

COMPETENCIES WE ARE SEEKING:

Academic/Education Requirements:
Degree/Diploma in Business Administration, Human Resources Management, IT, or related field required.
Knowledge, Experience and Skills Requirements:
Minimum three (3) years' experience as HRIS Administrator/Coordinator, preferably in a centralized organization model.
Retail/Hospitality industry experience is preferred.
Intermediate to advanced proficiency in HCM software programs; prior solution experience with Ultimate/Kronos/UKG is a definite asset.
Previous HCM implementation/migration experience is preferred.
Familiarity with Human Resource policies and procedures to ensure the HCM meets organizational needs and goals.
Knowledge of r