Administrative Personal Assistant - Markham, Canada - Williams Meaden & Moore Inc.

Williams Meaden & Moore Inc.

Verified Company

Markham, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

We are looking for a responsible, versatile, proactive and highly-organized Administrative Assistant to perform administrative duties for a Partner of our firm.

In this role, you will be responsible for scheduling meetings, making travel arrangements, handling correspondence, conduct research, produce reports, file organization, run errands, drive Partner to client destination and other duties when required by the Partner.

To ensure success in this role, you should exhibit excellent organizational skills and be intuitive to the needs of the Partner, have strong communication skills and work autonomously to provide customized administrative support.

Duties and Responsibilities:

Schedule meetings and appointments
Manage the Partner's calendar to accurately assess availability
Manage travel arrangements, transport and accommodation
Handle errands as needed
Conduct research, produce reports
Copying, scanning and faxing documents as well as taking notes
Remind the Partner of important tasks and deadlines
Collating and filing expenses
Capacity to remain calm and focused when juggling multiple requests and managing a busy calendar
Other duties as assigned by the Partner

Requirements and Qualifications

Professional discretion and confidentiality
Outstanding organization and time management skills
Efficient, discrete, flexible, adaptable, proactive
Ability to multitask and prioritize daily workload
Proficiency and flexibility with different software systems
High attention to detail, selfstarter personality
Able to work independently, take initiative
Excellent communication skills, able to communicate clearly and concisely
Working hours will vary, must be flexible to accommodate the Partners busy schedule
Have a valid driver's license and maintain a clean driving record