Site Clerical - Lanaudière, QC, Canada - Toronto District School Board

Toronto District School Board

Verified Company

Lanaudière, QC, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

No:

CUPE C UFTE

POSTED:
March 19, 2024

DEADLINE:
4:30 p.m. March 27, 2024

Site Clerical - LINC

Acting Position

Business Development & Community Services

CUPE Local 4400 Funded Unit C - Grade E (School Year + 2 Weeks)
**$ $27.32 per hour
**(It is anticipated that this acting assignment will end on June 28, 2024)

The Toronto District School Board adheres to equitable hiring, employment and promotion practices.

Reporting to the LINC Program Officer, the Site Clerical will be responsible for providing _

- administrative assistance and general office support to the operation of LINC programs in the _
- assigned site

Summary of Duties:

Provide support and service to learners by providing updated, accurate information about LINC

programs to callers and walk-ins;
Assist LPO with various learner intake duties, including checking forms of referred learners and

LINC eligibility of walks-ins;
Assist eligible learners by providing orientation to the LINC centre, schedule assessment

appointments as necessary, and assist in filling out forms;
Direct ineligible learners to other appropriate programs;
Maintain accurate and up-to-date class lists and waiting lists;
Prepare learner attendance letters verifying attendance and progress;
Maintain records by inputting data and preparing monthly statistics on student attendance for LPO;
Collate statistics submitted from the other sites as required;
Report data on graduating students to the area office for use in electronic reporting system;
Maintain and update office records and files, including recording all electronic referrals;
Keep an accurate inventory of site resources including books and equipment signed in/out of the

resource room, forms required for LINC(e.g., field trip forms) etc;
Collect information required for payroll purposes from supply instructors, maintain instructor

attendance records, and prepare class and childminding registers for instructors;
Open and distribute mail;
Prepare a variety of office correspondence, memos, newsletters and other documents as required

(e.g., learner certificates);
Prepare and submit order forms for office supplies, and replenish the supply of brochures and other

promotional material in the office;
Ensure that computer classroom doors are locked and unlocked at appropriate times;
Photocopy and collate reports and other material for administrative purposes;
Maintain accurate record of transportation support required and given;
Ensure adequate supply of TTC tokens are available and distributed;
Prepare monthly TTC statistics; and
Other related duties as assigned.

Qualifications:

High school graduate with four to six months of relevant experience, or an equivalent combination

of education and experience;

Computer literate (MS Office:
Excel, Word, Outlook; SAP);
Ability to work with confidential information and maintain a high level of professionalism, tact and

discretion;
Strong customer service, problem solving, and time management skills;
Excellent communication skills (verbal, oral and written) and strong interpersonal skills;
Comfort operating in a multi-cultural environment and prior exposure to working with the general

public in a front-line service provision role;
Mediation/conflict resolution skills;
Conflict management and problem solving skills;
Ability to communicate effectively with a customer service focus.
Experience managing concurrent project deadlines; and
Experience responding to a wide range of questions and inquiries.

Location:
Overlea LINC - 14 Overlea Boulevard

Hours:30 hours per week

Work Year:
School Year plus 2 weeks

cancellation by funder with two weeks' notice. Program presently has funding to March 31, 2024 with
the possibility of an extension.

Paid Holiday & Vacation:
Employee entitlement is in accordance with the provisions for Externally
Funded Programs as outlined in the _CUPE 4400 C Collective Agreement_ (Article T and Article U)

Please note:

Applications
must be submitted:
Only applicants selected for an interview will be contacted. Applications will not be acknowledged in writing.

**_We strive to meet the accommodation needs of persons with disabilities. Applicants are encouraged _