Executive Assistant - Edmonton, Canada - Government of Alberta

Government of Alberta

Verified Company

Edmonton, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Information:

Job Requisition ID: 38656

Ministry:
Environment and Protected Areas

Location:
Edmonton

Full or Part-Time:
Full Time

Hours of Work: 36.25 hours per week

Regular/Temporary:
Regular

Scope:
Open Competition

Closing Date:
April 26, 2023

Classification:
Opted Out & Excluded Executive Support 2

About Us:

We support Albertans in being proud stewards of air, land, water, and biodiversity by leading the work required for the desired environmental outcomes and sustainable development of natural resources.

Role:

Reporting to the Assistant Deputy Minister (ADM) of Policy Division within Environment and Protected Areas, the Executive Support provides comprehensive administrative support to the Executive Office by:

researching information and composing correspondence for the ADM's signature;

- maintaining the calendar of and scheduling appointments and making travel arrangements for the ADM;
- preparing, forecasting and monitoring budget and contract expenditures;
- ensuring accurate records and file management;
- researching and preparing background material for executive meetings;
- monitoring, tracking and negotiating timelines on all Action Requests (AR's); and
- responding directly to day-to-day administrative inquiries on behalf of the ADM.

The Executive Support acts as a resource to other administrative support staff within the division and/or department by providing advice and assistance on Action Requests and on writing correspondence.

At the request of the ADM, the position may also carry out routine administrative special projects.

The Executive Support receives and processes highly confidential and sensitive information and demonstrates excellent interpersonal and oral and written communication skills.

They provide support in a highly professional manner with a high degree of autonomy, diplomacy, and confidentiality.

Qualifications:

Requirements:

High School Diploma
Four years progressively responsible related experience

Equivalency:
Directly related education or experience considered on the basis of:

one year of education for one year of experience; or

- one year of experience for one year of education.

Assets include experience with:

Strong written and verbal communication skills applied in drafting/composing varied correspondence and briefing papers suited to the target audience including individuals at different levels of government and the private sector.

- making travel arrangements

M365

APS Competencies:

Competencies are behaviours that are essential to reach our goals in serving Albertans.

We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:

Agility:

Ability to anticipate, assess, and readily adapt to changing priorities, manage resilience in times of uncertainty and effectively work in a changing environment.

Develop Self and Others:

A commitment to lifelong learning and the desire to invest in the development of the long-term capability of yourself and others.

Develop Networks:
Proactively building networks, connecting and building trust in relationships with different stakeholders.

Systems Thinking:
The work done within the APS is part of a larger integrated and inter-related environment.

It is important to know that work done in one part of the APS impacts a variety of other groups/projects inside and outside the APS.

Systems Thinking allows us to keep broader impacts and connections in mind.

Salary:

$1,989.45 to $2,663.53 bi-weekly ($51,924 - $69,517/year)

Notes:

Hours of Work: 36.25 hours per week, Monday to Friday.

Please Note:
This is a full time permanent position, located in Edmonton.

Applicants are required to provide a cover letter with clear and concise specific examples that demonstrate how their qualifications meet the advertised requirements and competencies.

The cover letter may be used to assess an applicant's writing communication skills.

What We Offer:

Working for the Alberta Public Service
Public Service Pension Plan (PSPP)
Leadership and mentorship programs
Professional learning and development
Positive workplace culture and worklife balance
Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreements
Research Alberta Public Service Careers tool
How To Apply:

Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience and relevant examples of required competencies.

Resources for applicants: