Secretary - Veterans Centre Online Team - Toronto, Canada - Sunnybrook Health Sciences Centre

Sunnybrook Health Sciences Centre

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

This position supports the Veteran Centre APN's, PCM's and department teams through the provision of advanced administrative and secretarial responsibilities.

Strong organizational, time management and prioritizing skills, an ability to work collaboratively with different teams as well as independently with mínimal supervision are required to ensure duties are completed in a timely fashion.

Excellent interpersonal skills are essential to liaise with all levels of staff.

Summary of Duties

Coordinates and/or organizes and/or supports various activities (i.e. orientation, meetings, meeting minutes, education sessions, room booking, appointment scheduling)
General clerical duties photocopying, faxing, mailing, filing, calendar invites
Liaises with stakeholders (i.e. Nursing Education, APN, PCM, PCC Administrator, Pharmacy, HR, new hires, staff)
Updating corporate systems (i.e. Outlook and unit contact lists)
Equipment checking and updating, setup and take down
Data entry and compilation of summary reports (i.e. feedback forms)
Readmissions in PCC and Quadramed for afterhours admissions
Other duties as assigned.

Qualifications/Skills

Advanced computer skills which include the ability to use Microsoft windows, Word, Excel, PowerPoint, Access, and the internet
Completion of a relevant postsecondary Administrative Assistant/Office Management Program and/or equivalent appropriate work experience required
Undergraduate degree preferred
Previous related work experience in an administrative position (ideally in health care) required
Typing speed of minimum 40 wpm
Experience in PCC, Quadramed and Dimensions preferred
Excellent organizational skills and the ability to prioritize workload without supervision
Selfdirected, proactive, takes initiative
Ability to prioritize and handle multiple tasks simultaneously for multiple providers in a fast paced stressful environment
Ability to interact effectively with individuals at all levels of the organization
Excellent written and oral communication skills
Demonstrated high level of commitment to Customer Service