Invoicing and Ar Coordinator - Burnaby, Canada - SGS

SGS

Verified Company

Burnaby, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Company Description

We are SGS - the world's leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity.

Our 98,000 employees operate a network of 2,650 offices and laboratories, working together to enable a better, safer and more interconnected world.

Job Description:

Oversees invoice issuance for all Geochemistry sites across Canada.
Generates, edits, proofreads and finalizes invoices using accounting software (BOSS) and Laboratory Information Management System (LIMS)
Prints final invoices and distributes to clients' accounts payable contacts.
Ensures a 2448hour TAT on all invoices.
Generates monthly aging report and distributes customer statements.
Controls and reports all Canadian Geochemistry invoicing activities including review prior to release to clients ensuring 100% billing accuracy.
Answers to clients' inquiries and resolves any invoicing discrepancies.
Follows all required accounting principles and rules as define by the SGS Finance department.
Issues credit memos as required for approval by Site Operations Manager and the Director of Finance for credit memo's greater than $5000.
Provides detailed investigation of each credit memo for root cause analysis and prevention from repeating in future.
Supports monthly spot audit by providing backup supporting documents to internal auditor.
Provides invoice detail to Head Office AR to resolve unapplied payments including credit card payment reconciliation.
Ensures the cost string of each transaction is accurate.
Ensures all passthrough expenditures are captured for chargeback to client prior to monthend and invoicing.
Collaborates with Site Operation Managers for ontime submission of Inter-Branch Debit notes.
Organizes and submits monthly AR accruals, internal revenue transfer and General Ledger reclassifications.
Provides adequate training to others when delegated.
Maintains electronic document storage including scanning and sending copies to head office.
Arranges travel and accommodation reservations as required.
Assists with organizing team building events.
Arranges luncheons, meetings and client functions, and coordinates attendees.
Supports with Switchboard duties (at some locations)
Provides mutual backup support to other administrative staff as required.
Opens and reviews CAPA's as necessary and signs off on related reports and corrective actions.
Is familiar with location of all Quality System information and standard operating procedures and provides materials to personnel in training.
Assists in creating a team approach and spirit whenever practical, using available technical resources of knowledge and experience.
Promotes the capabilities, facilities, personnel and experience of SGS Canada
Instigates and oversees continuous improvement projects for the department
Ensures full compliance with the companies Health and Safety, Code of Integrity, and Professional Conduct policies
May be assigned special or ad hoc projects, periodically

Qualifications:

A minimum of a high school diploma (or equivalent) is required.
Minimum of 3 years' experience in invoicing and accounts receivable in laboratory setting.
Post-Secondary education in a Businessrelated field is an asset.
Excellent business service consulting skills.
Must be able to read, understand and follow work instructions in a safe, accurate and timely manner.
Must have strong working knowledge of accounting principles.
Proven ability to manage and coordinate multiple activities in a fastpaced, highly professional environment.
Ability to work well with others & independently.
Proven time management skills and a strong attention to detail.
Works well under pressure.
Extended hours may be required from time to time.
Travel to other SGS locations or client locations may be required from time to time.
Ensures full compliance with the company's Health & Safety, Code of Integrity, and Professional Conduct policies.