Administrative Assistant to the Dean and Associate Deans - Burnaby, BC, Canada - Simon Fraser University

Description

Who We Are

The Dean's Office administrative support team provides reception, confidential secretarial and administrative services to support the functioning of the office.

About the Role

Reporting to the Director, Faculty Affairs, the Administrative Assistant provides senior, confidential secretarial and administrative services to the Dean and Associate Deans of the Faculty of Arts & Social Sciences (FASS). Composes correspondence and reports; screens in-person, email, and telephone inquiries; coordinates expense reports and credit card claims; maintains schedules; and completes various administrative requests for the Dean, the Associate Deans, and the supervisor. Serves as recording secretary and assistant to various committees chaired by the Dean and Associate Deans. Monitors receipt of documentation related to promotion, salary review, and faculty appointments and liaises with departments regarding same.

Qualifications

High school graduation and one years of post-secondary education or formal program equivalent including courses or training in secretarial practices. 3 years of experience. An equivalent combination of formal education, certificate/program of study ad experience is acceptable.

• Excellent knowledge of office procedures
• Excellent organizational, interpersonal, and communication (verbal and written) skills.
• Ability to use word processing, spreadsheet, and database applications (i.e., Word, Excel, FileMaker Pro) at an intermediate level.
• Ability to complete a high volume of work with frequent interruptions.
• Ability to compose correspondence, reports, and record meeting minutes.

What We Offer

At SFU, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth and development, as well as a safe and respectful workplace. We offer temporary employees who belong in the Canadian Union of Public Employees (CUPE Local 3338):

• An additional 14% pay in lieu of benefits
• After 4 consecutive months in the position, pay in lieu of benefits is increased to 20%
• Hybrid-work program for eligible positions

Additional Information

The assignment end date is 3 months from start date.

Please include your cover letter and resume in one attachment.

SFU is an equity employer and strongly encourages applications from all qualified individuals including women, Indigenous Peoples, visible minorities, people of all sexual orientations and gender identities, persons with disabilities, and others who may contribute to the further diversification of the university.

We are committed to ensuring that the application and interview process is accessible to all applicants. If you require any assistance or accommodations, please contact