Admin Assistant - Edmonton, Canada - The Salvation Army

The Salvation Army

Verified Company

Edmonton, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Title:
Admin Assistant - Business

Comp

#:

Ministry Unit:
Edmonton Centre of Hope

Status/Hours: 1.0FTE (80 hours bi-weekly)

Salary Range:
$41,070 - $61,605 per annum

Date Posted:
January 12, 2024

Work Address:
Ave NW, Edm

Expiry Date:
January 21, 2024

Applications Accepted By
:
E-mail only through Indeed

Mission and Values:
The Salvation Army is an international Christian church.

Its message is based on the Bible; its ministry is motivated by love for God and the needs of humanity.

Mission Statement

The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

Vision Statement

We are an innovative partner, mobilized to share hope wherever there is hardship, building communities that are just and know the love of Jesus.

Core Values
The Salvation Army Canada and Bermuda has four core values:

Hope:
We give hope through the power of the gospel of Jesus Christ.

Service:
We reach out to support others without discrimination.

Dignity:
We respect and value each other, recognizing everyone's worth.

Stewardship:
We responsibly manage the resources entrusted to us.

Job description:

Position Purpose summary:

The Administrative Assistant - Business provides administrative support to the Business Manager and facilitates the processing of tasks related to the administrative functions, ensuring that all processes meet or exceed The Salvation Army's standards and reporting requirements.

Accountabilities:

Administrative Support

Assist with maintaining and updating internal job board postings
Assist Business Manager with updating ministry unit specific policies and procedures as required
Assist with maintaining, filing, and archiving as necessary, all personnel hard and digital files as required
Assist with planning and implementation of special employee engagement events as required
Assist with maintaining and updating employee information and records as required
Update necessary form letters when required
Take minutes, photocopy, fax, assist in preparing materials for EMAC meetings, OH&S meetings, department meetings, union meetings, bargaining and grievance materials preparation when required
Assist with unionrelated issues (complaints/grievances/fact finding, etc.) as requested
Assist with compiling and organizing supporting documentation for audit purposes
All other administrative duties as required

Training and Orientation

Assist with scheduling and facilitation of New Hire Orientation sessions at Edmonton Centre of Hope sites
Assist with sourcing, arranging and scheduling inhouse training for frontline program staff as required by external funders and CAC accreditation requirements.
Assist with monitoring and recording staff training and employee critical dates to ensure compliance with required standards.

Health & Safety

Assist with staff compliance with health and safety standards

Qualifications and Education requirements:

- *NOTE: For some jobs, you may be required to provide validated educational documentation. _

Education, Qualifications and Certifications:

Completion of a formal postSecondary certificate or diploma in Business or Office Administration or its equivalent
A combination of training and experience in Administration may be considered

Experience and Skilled Knowledge Requirements:

One to three years' experience in a professional office setting in an administrative capacity
Experience working in a unionized environment is an asset
Must be proficient in MS Word, Excel, MS Publisher, PowerPoint
Experience working within a social services environment is considered an asset

Skills and Capabilities:

Sound understanding of The Salvation Army, its mission and its principles, and a willingness to adhere to them
Ability to maintain confidentiality in all matters pertaining to clients and coworkers of The Salvation Army Edmonton Centre of Hope
Must have excellent oral and written English communication and interpersonal skills
Flexible and be able to adapt and provide a wide range of support activities in a fastpaced environment with strong prioritizing and organizing skills
Understanding of and compliance with legislative knowledge of Employment Labor Standards, Human Rights Act and Collective Agreements a strong asset
Must display sound judgement, strong attention to detail and willingness to take initiative
Ability to create a working climate that is positive, mutually supportive, respectful and nonjudgemental

DAYS and HOURS of work: 80 hours bi-weekly as determined by Manager

Salary:
$41,070.00-$61,605.00 per year

Benefits: