Accounts Payable Coordinator - Maxville, Canada - MacEwen Petroleum Inc. / MPI
Description
OVERVIEW:
Reporting to the Manager, Accounting Services, the Accounts Payable Coordinator, Retail Operations will work collaboratively with the Retail Finance Team to efficiently oversee and manage accounts payable processes.
This entails effectively coordinating and administering accounts payable, ensuring that all financial transactions are accurately recorded and reported to satisfy statutory, corporate, and regulatory requirements.
This also includes providing timely and accurate information to Company leaders.
This role will be a hybrid role based at our head office in Maxville, Ontario as well as one day in office at 2270 St.
RESPONSIBILITIES:
- Verifies accounts payable invoices submitted by retail outlets in the PDI Enterprise system.
- Creates vendor payment requests according to predetermined terms and company approval authorities.
- Reviews and processes trade invoices entered in PDI Enterprise, including validation of invoices entered electronically. Identifies and investigates errors and exceptions in invoices.
- Creates vendor profiles in PDI Enterprise and prepares credit term documentation.
- Records and actions incoming cheques, rebates, and other transactions.
- Supports the preparation of monthend accounts payable accrual entries.
- Identifies areas for efficiency improvements.
- Supports the store audit team in their responsibilities with invoices submitted by retail outlets in PDI Enterprise.
- Analyzes, identifies, and resolves discrepancies with the retail store Operators.
- Involved in the establishment and implementation of Standard Operating Practice documentation.
- Reconciliation of complex vendor statements that span several sites transactions.
- Liaise with large/difficult vendors to resolve discrepancies on both sides.
- Any other duties as may reasonably be required.
EDUCATION, SPECIALIZED KNOWLEDGE & SKILLS:
- 3+ years' experience in an accounts payable, accounting, or administrative function.
- A postsecondary education, preferably in Commerce, Business Administration, or Accounting is an asset.
- Experience working with Canadian Generally Accepted Accounting Procedures ("GAAP").
- Working knowledge of a range of accounting systems and ability to demonstrate competency in their usage.
- Ability to demonstrate excellence in the use of Microsoft Office Suites (Word, Excel).
OTHER:
- Demonstrates strong organizational, problemsolving, and decisionmaking skills.
- Exhibits strong interpersonal skills.
- Works well within a team.
- Communicates clearly and effectively, verbally and in writing.
- Proven ability to meet and exceed deadlines by working effectively with others.
- Ability to thrive and excel in a fastpaced, changefilled environment.
WHY JOIN THE MACEWEN TEAM?
- Learn and collaborate with the best in the industry.
- Supportive colleagues and leaders who are passionate about providing exceptional service.
- Competitive compensation package.
- 3 weeks vacation to start.
- Complete benefits program including health, medical, dental, and life insurance.
- RRSP plan with Company match from day one.
OUR CORE VALUES:
It is important to us that when you consider a new opportunity, you understand a little about the company, its history, and its values.
- Customers First
- We exist, first and foremost to serve our customers. They must be at the heart of all the decisions we make.
- Long-Term Focused
- We value longterm success over shortterm gains.
- Respect Each Other
- Each person with whom we work, communicate, and do business is valued and treated with dignity and respect.
- Do The Right Thing
- We stand by our word and do what's right.
- Own It
- We are encouraged to be entrepreneurial and make decisions as if the business were our own.
- Ever Evolving
- We embrace positive change and always seek to improve.
MacEwen is a Canadian-owned and operated fuel and convenience provider that has successfully built and sustained customer relationships in Ontario and Quebec for over 47 years.
MacEwen is recognized as one of Canada's leading independent petroleum and convenience store companies with over 150 retail locations, 14 Divisional Offices and two distribution centres with identified brands such as Quickie, County Line, Jutzi, MacEwen and Esso.
Please notify Human Resources if you wish to receive this job posting in a different format or if you require any other
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