Administrative Assistant - Toronto, Canada - PheedLoop Inc.
Description
We are looking for an Administrative Assistant to work with the CEO of a dynamic and innovative group of companies spanning SaaS, aerospace, logistics, and energy.
We are looking for a highly organized and proactive individual to support and work closely with our CEO to help drive our missions and companies forward.
Key Responsibilities- Administrative Support: Provide highlevel administrative support to the CEO, including managing schedules, organizing meetings, and handling correspondence.
- Communication: Act as a liaison between the CEO and internal/external stakeholders, ensuring clear and effective communication.
- Travel Coordination: Arrange travel itineraries, accommodations, and transportation for the CEO and other members of the companies.
- Document Preparation: Prepare and edit reports, presentations, and other documents as needed.
- Project Management: Assist in the planning and execution of special projects and events.
- Office Management: Oversee office operations at multiple locations, including ordering supplies, maintaining records, and ensuring a productive work environment.
- Confidentiality: Handle sensitive information with the utmost discretion and confidentiality.
- Finance &
Data Management:
Assist our internal finance team with bookkeeping, data entry, report preparation, and basic compliance tasks.
Qualifications:
- Education: Bachelor's degree in Business Administration, Communications, or related field preferred.
- Experience: Minimum of 24 years of experience as an executive assistant or in a similar role.
Skills:
- Exceptional organizational and timemanagement skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite and other relevant software.
- Ability to multitask and prioritize in a fastpaced environment.
- High level of professionalism and attention to detail.
- Problemsolving skills and a proactive approach.
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