Executive Assistant - Toronto, Canada - Royal Bank of Canada

Royal Bank of Canada

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Come Work with Us
At RBC, our culture is deeply supportive and rich in opportunity and reward. You will help our clients thrive and our communities prosper, empowered by a spirit of shared purpose.

Whether you're helping clients find new opportunities, developing new technology, or providing expert advice to internal partners, you will be doing work that matters in the world, in an environment built on teamwork, service, responsibility, diversity, and integrity.

Job Title
Executive Assistant

What is the opportunity?

The Executive Assistant will play a critical role by providing direct support to the Senior Vice President, Unsecured and Indirect Lending & Specialized Segments.

You will be accountable for managing schedules, coordinating team events and executive correspondence to ensure the effectiveness of the executive leadership team.

In addition, you will liaise with RBC Leadership and business partners on behalf of the SVP, follow-up on action items, maintain calendars, coordinate travel arrangements, maintain and organize files, prepare correspondence and other presentation materials, and prepare/act as a pre-verification officer for department expense reports.

What will you do?

Calendar management including prioritizing, scheduling and managing conflicts. Also provide support in organizing meetings, video and in person meetings (book meeting location and equipment resources)
Proactively manage complex travel arrangements/itineraries, ensuring seamless travel and efficient use of budgeting and resources
Execution of high quality correspondence, document and reports, giving attention to detail (letters, briefing notes, announcements); proactively seek opportunities to provide additional value added service to ensure all established deadlines/commitments are met
Prepare presentation materials and agendas for meetings. Ensure relevant information is assembled and prepared for meetings. As requested, take minutes for key meetings and prepare documentation and output as required from those meetings
Set up and coordinate business planning sessions, staff meetings, management meetings, biweekly management team meetings and oneonone's with direct reports and partners. As required, follow up on any agenda items or deliverables including coordination with facilitator and presenters to deliver the materials in a timely manner
Prepares expense reports ensuring accuracy and adherence to finance policies ensuring expense reimbursement is within the expense report guidelines
Department administration including, supporting vacation management, business continuity planning, coordinating real estate needs for the team

What do you need to succeed?

Must-have:

Superior organizational skills specifically around calendar management, scheduling, ability to organize, plan, and schedule activities
Strong interpersonal relationship skills in working effectively with various levels of staff, including senior management and executives; ability to work as a team member
Sound judgement in decision making; strong problemsolving skills and ability to multitask, prioritize and work independently under tight deadlines in a fastpaced environment
High proficiency in MS Office (Word, Excel, PowerPoint, OneNote and Outlook); Intranet and Internet navigating and research skills

Nice-to-have:

Related experience within a matrixed corporate environment

What's in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper.

We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation
Leaders who support your development through coaching and managing opportunities
Work in a dynamic, collaborative, progressive, and highperforming team
Opportunities to do challenging work

Job Summary

Address:

TORONTO, Ontario, Canada

City:

CAN-ON-TORONTO

Country:

Canada

Work hours/week:

37.5

Employment Type:

Full time

Platform:

Personal and Commercial Banking

Job Type:

Regular

Pay Type:

Salaried

Posted Date:

Application Deadline:

Inclusion
and Equal Opportunity Employment
At RBC, we embrace diversity and inclusion for innovation and growth.

We are committed to building inclusive teams and an equitable workplace for our employees to bring their true selves to work.

We are taking actions to tackle issues of inequity and systemic bias to support our diverse talent, clients and communities.

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