Scheduling and Attendance Coordinator- Bayview - Next Job, Canada - Extendicare Canada Inc.

Extendicare Canada Inc.

Verified Company

Next Job, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

SCHEDULING AND ATTENDANCE COORDINATOR At Extendicare, we believe that working as a team and celebrating achievements creates an environment that allows us to reach our potential.

As a valued member of our leadership team, you will assume ultimate responsibility for providing high quality care while maintaining a safe and healthy environment for residents and staff.

If you're passionate about leading a team that is committed to quality care and driven by innovation and growth, join us This position is for our Bayview Home, located in North York, Ontario.

Reporting to the Operations Manager, the Scheduling and Attendance Coordinator is responsible for maintaining work schedules, tracking time and attendance for all scheduled employees at a LTC facility.

This role will ensure all unfilled shifts are covered to ensure smooth operations and quality of resident care at the facility.

In addition, the role may provide administrative support for the Operations Manager and/or Clinical Leadership.

What you'll be doing:

Actively assign employees work schedules and maintain staffing schedules for all departments at the home/facility using Workday Scheduling System.

Manage all vacant schedules due to employee absences, including unplanned absences, vacation requests, LOAs and termination. Schedule staff coverage for any unfilled shifts by reaching out to employees and staffing agencies. Utilizes Call Multiplier (open shift management tool) to coordinate outreach. Validates and reconciles scheduled hours worked by employees through daily reports. Capture activities in time blocks accurately. Ensure actual time is reflected for payroll approvals and submissions. Submit validated hours to payroll. Assists with leave administration activities including completing forms, challenging claims, and liaising with WCB.

Assist with new resident administration processes, such as entering residents into PCC, creating clinical charts, liaising with families and community.

Investigate Health and Safety incidents and administer incident reports. Conduct Joint Health and Safety meetings, record, and post meeting minutes, and track corrective actions to closure.

What you bring:
Post-secondary diploma/certificate in office or business administration, bookkeeping, accounting or equivalent work experience managing employee time and attendance. Experience working with seniors in a long-term care setting or

JOB TYPE

Work Day:
Full Time

Employment type:
Permanent Job

Salary:
Negotiable

JOB REQUIREMENTS

Minimal experience:
Unspecified