Office Assistant - Toronto, Canada - Ontario Association of Architects

Ontario Association of Architects
Ontario Association of Architects
Verified Company
Toronto, Canada

3 weeks ago

Sophia Lee

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Sophia Lee

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Description

The Ontario Association of Architects (OAA) is a self-regulating, not-for-profit organization that is governed by the_Architects Act_, a statute of the Government of Ontario.

Its principal object is to regulate the practice of architecture.


Responsibilities:

Meetings and Events

  • Order, deliver and set up food and supplies for meetings and events
  • Assist with setup room of furniture and basic setup of AV equipment
  • Process OAA conference registrations for complimentary delegates
Office and Building Support

  • Ensure office equipment is functional and place maintenance calls when necessary (e.g. for kitchen appliances, photocopiers and postage machines)
  • Prepare packages for couriers and distribute mail within OAA offices
  • Ensure general tidiness of building
Administrative Duties

  • Provide administrative assistance to various OAA staff and service areas on an as needed basis
  • Attend designated OAA Committee meetings and prepare meeting notes
  • Maintain and coordinate onsite and offsite storage
  • Package and mail certificates
  • Coordinate and track staff training
  • Support the Social Committee
  • Back up Receptionist

Qualifications:


  • Strong administrative skills
  • Effective interpersonal and communication skills
  • Self motivated with a positive attitude and a good work ethic
  • Good computer skills with knowledge of MS Office (Word & Excel) and Outlook
  • Good time management and organizational skills
  • Reliable and dependable
  • High school degree or equivalent, post secondary education is preferred
  • Able to lift 140lbs
Compensation

  • Compensation commiserate with experience
  • Fulltime permanent
  • Excellent benefits including health, dental, vision, life, massage, chiropractic, physiotherapy etc.
  • Excellent RRSP matching program
  • Work in a modern ecofriendly building
  • Professional and friendly work culture
  • Free onsite parking
  • Flex Summer hours
Location & Hours
OAA Headquarters (Leslie & 401 area)

111 Moatfield Drive, Toronto, ON, M3B 3L6

Office hours: 8:30am - 4:30pm, Monday to Friday

We thank all applicants for their interest, but only those selected for an interview will be contacted.


Job Types:
Full-time, Permanent


Salary:
From $45,000.00 per year


Benefits:


  • Company events
  • Dental care
  • Disability insurance
  • Employee assistance program
  • Extended health care
  • Life insurance
  • Onsite parking
  • Paid time off
  • RRSP match
  • Vision care

Flexible Language Requirement:

  • French not required

Schedule:

  • Day shift
  • Monday to Friday

Supplemental pay types:

  • Overtime pay

Ability to commute/relocate:

  • Toronto, ON: reliably commute or plan to relocate before starting work (required)

Education:


  • Secondary School (preferred)

Experience:


  • Front desk: 1 year (preferred)
  • Administrative experience: 1 year (preferred)

Work Location:
One location
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