Administrative Assistant, Technology - Toronto, Canada - Dream Unlimited

Dream Unlimited

Verified Company

Toronto, Canada

4 weeks ago

Posted by:

Sophia Lee

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Description

Job Details

Description

Dream is looking for an Assistant, Administrative Support
Dream's Transformation & Technology team is currently looking for an Assistant, Administrative Support to join our Technical Services team.

Who are you?
There's a lot happening at Dream, and it's happening fast.

Are you a team player with well-developed organizational skills and the ability to meet tight deadlines? Do you have strong analytical skills with excellent attention to detail? Are you flexible and looking for a challenge with as part of a great team? If so, read on.

We want to hear from you.

Through your experience you're good with numbers and spreadsheets, well organized and focused.

You've proven that you have an analytical mind, can anticipate needs and requirements, and then deliver on your commitments in a timely manner.

You are also a people-person, able to express yourself well thanks to your excellent verbal and written communication skills. When it's practical to do so, you support the greater team with admin tasks. You're also a self-starter, with the ability to work well independently when needed.

We want to bring in someone who is eager to learn, work hard, and have some fun. In other words, we want you to fit into our Transformation + Technology team, and at Dream.

This is an opportunity for you to take on responsibilities, build on your already strong skill set and help your team achieve its goals, all in a work environment that is fast-paced, dynamic and fun.

What will you do?
Below are some of the primary responsibilities you will be taking on in this role. There will be more, but we can discuss those in person.

Input Purchase Orders (PO's) into the system in a timely manner;
Invoice voucher matching with PO's;
Track and trace invoices to ensure timely processing;
Support and our Technology Procurement process
Answer incoming queries from vendors;
Manage the telecom monthly reconciliation spreadsheets and invoices, ensure accurate recharges and timely payment;
Coordinate with internal and 3rd party payment processing teams
New vendor onboarding
Monthly reporting
Provide excellent internal/external customer service
Perform independent tasks, including preparation, review, reconciliation, control and coordination of various documents and processes.
Scheduling of meetings and events of the Technology Leadership Team
Other Admin duties as assigned

What type of experience and skills do you have?
These are only some of the things we'd like you to bring to the table. We can cover the rest when we meet.

You have had some experience in an accounts payable function;
You're proficient using the Microsoft suite of products, especially Excel, Outlook;
Experience in the preparation and drafting of reports, editing the layout and formatting of reports, presentations, charts and tables;
Extra points if you have experience with JD Edwards.

Who are we?

Founded in 1994, with a vision to revolutionize the way people live and work, Dream is one of Canada's leading real estate companies, with over $17 billion in assets under management across North America and Europe.

Responsible for some of the country's most iconic and transformative projects, we always invest with purpose, embracing creativity, passion and innovation and delivering strong returns, while positively impacting the communities and the world around us.

We do all things real estate. We build inclusive communities that embrace diversity and put people first, communities that people are excited to call home.

We consider environmental solutions to be an important part of both our current strategy and our plans for the future.

We stand behind everything we do, and the people we do it for.

Our attitude and approach sets us apart from our competitors.

We are guided by our entrepreneurial spirit:
we seize unconventional opportunities and try new things, approaching every project with passion and purpose.

We care about our employees.

We want everyone to have a rewarding career and to work with people they like, so we provide exciting work opportunities, open work environments, and fun events.

We hire constant learners, so we make sure to provide them with engaging work and to encourage them to share their ideas that will help us shape the company.

And the Transformation + Technology Team

Our goal is to provide the best possible user experience by ensuring our people have the technical tools and systems in place to perform their job functions efficiently.

We are continually upgrading and driving our initiatives, processes and goals in order to respond to changes in our business needs and ensure that the appropriate systems are in place to support our business.

We strive to stay at the leading edge of technology to be prepared for Dream's continued growth in the coming years.

All we're missing is you - are you ready?
- *Once you join us, it won't take long t