Administrative Assistant - Victoria, Canada - Geazone

Description

• Experience: 7 months to less than 1 year

• Transportation, communication and utilities

• Supervise other workers
• Train other workers
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and coordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Train, direct and motivate staff
• Respond to employee questions and complaints
• Oversee the preparation of reports
• Establish and implement policies and procedures
• Assign, coordinate and review projects and programs
• Perform data entry
• Provide customer service
• Plan, organize, direct, control and evaluate daily operations

• 1 to 2 people
• 510 people

• Correspondence
• Reports and records
• Invoices

• Fastpaced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

• Excellent written communication
• Flexibility
• Organized
• Reliability
• Work Term: Permanent
• Work Language: English
• Hours: 32 to 40 hours per week