Associate University Secretary, Office of - Greater Sudbury, Canada - Laurentian University

Laurentian University

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Greater Sudbury, Canada

2 weeks ago

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Sophia Lee

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Home > Career Opportunity

Associate University Secretary, Office of University Secretary:

Required Position:

Full-Time Appointment

Responsibilities:

The Associate University Secretary is the associate corporate secretary to the Board of Governors, and its committees. They have the delegated authority to act in the University Secretary's absence as the University Secretary's deputy.

The role is principally responsible for the organization and monitoring of all Board committee and subcommittee work, dealing with Board areas of operation

This includes the following:

Receiving, vetting and directing proposals from endtoend in the governance process, ensuring seamless and effective decisionmaking;
Being the point of contact for management and receiving and reviewing all materials which are proposed to be submitted to the Board and its various Committees, offering advice for compliance with legislation and good governance practices;
Drafting, revising, and interpreting university policy, procedures and guidelines. Researching best practices and policy options for consideration by Board and/or administration, providing strategic advice to achieve goals;
Supporting the Board's nomination process (for new governors and members of the Board's Committees);
Advising senior management, faculty administrators, and staff on governance rules and procedures and university policy;
Acting as a governance liaison between the Board and management and other stakeholders which requires a good political sense of the configuration of the Board and its membership.

This role holds primary responsibility for managing the Secretariat's day-to-day operations and maximizing resources to achieve a solid governance framework.

The incumbent will have a thorough knowledge of developments in areas related to a committee's mandate, briefing chairs and responsible executives and coordinating the preparation for and follow-up to meetings, including preparing agendas and supporting material, reports to senior governance bodies, and the written record (minutes) of the meetings.

This role is also responsible for the record management practices of the University Secretary's office.

The incumbent will also ensure that the Secretariat provides a high-quality service to the leadership of the Board and the University in all matters within the unit's purview.

The office prides itself on being the "go to" office for advice and assistance on a wide range of matters and this role is essential to maintaining that goal.

Key areas of oversight and responsibility are:

Communication and Advising
Maintaining strong systems to support institutional memory and coordinating timely and comprehensive communication of information to the university community. Responding to requests for information and maintaining official documentation.

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Leadership and Management

Providing daytoday management of Secretariat staff in the absence of the University Secretary.

Qualifications:

Undergraduate degree, with major in Public Policy, Public Administration or related field preferred;
Graduate degree in a related field is considered an asset;
Related experience in governance, preferably in postsecondary education;
Comprehensive unders