Project Coordinator - Toronto, Canada - Toronto Transit Commission

Toronto Transit Commission

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

JOB INFORMATION

Requisition ID: 8101

Number of Vacancies: 1

Department:
Chief Strategy&Customer Officer's Office Chief Strategy & Customer Officer's office

Salary Information:
$101, $127,218.00

Pay Scale Group: 10SA

Employment Type:
Temporary December 31, 2023

Weekly Hours: 35,

Off Days:
Saturday/Sunday

Shift:
Day

Posted On:
July 28, 2023

Last Day to Apply:
August 3, 2023

Reports to:
Chief, Strategy & Customer Experience Officer

The Toronto Transit Commission (TTC) is North America's third largest transit system and has been recognized as one of the top places to work in the GTA.

Guided by a forward-thinking strategic plan, the TTC's vision is to be a transit system that makes Toronto proud.

The TTC's recruitment efforts are directly aligned to its mission of providing "a reliable, efficient, and integrated bus, streetcar and subway system that draws its high standards of customer care from our rich traditions of safety, service and courtesy.

"

General Accountability:

Provides coordination on project activities from inception to completion, in accordance with scope, budget, schedule, and defined requirements. Accountable for ontime, on budget successful delivery of assigned projects.

Key Job Functions:

Supports the Chief Strategy & Customer Officer with the development and execution of strategic objectives, projects, programs, and work initiatives across the Strategy & Customer Experience Group (SCG).
Define, monitor and review project requirements across all phases of the project lifecycle; Project Initiation, Planning, Execution, Control, Close Out activities, resource requirements and dependencies.
Liaise with project stakeholders, senior management, and project resources and consultants to ensure adherence to scheduling policies, procedures and guidelines and maintain effective working relationships with all levels of management.
Manage stakeholder needs, advising senior management and liaising with other TTC groups and external stakeholders as required to ensure the proper coordination of joint activities.
Ensure effective budgetary control by monitoring and analyzing performance measures of the project goals and objectives. Ensure investigations and reconciliations are conducted for over and under project expenditures/approvals/authorities.
Plan, supervise, coordinate and monitor scheduling activities (both performance to date and planned schedule activities). Develop, maintain and ensure that scheduling policies, procedures and standards are adhered to.

Key Job Functions continued:

Assist with the planning of project resource requirements in accordance with accepted principles and coordination of allocated project funds.
Lead the development, maintenance, and updating of quality assurance oversight processes, standards, and related procedures.
Monitor adherence to corporate policies and standard operating procedures as well as to pertinent industry and government legislation/regulations and recommend means to improve compliance.
Establish forms and report formats for use in areas of project budgeting, costing and scheduling.
Demonstrates behaviours that support diversity, inclusion, and a respectful work and service environment that is free from discrimination and harassment. Helps to remove barriers and accommodate employees and customers (within their area of responsibility) in accordance with TTC's commitments and obligations under the Ontario Human Rights Code (OHRC) and Related Orders, the Accessibility for Ontarians with Disabilities Act (AODA), and TTC's policies.

Skills:

Secure and manage fiscal resources
Plan and organize activities / projects to meet section and organizational goals
Education and Experience:
University Degree or College Diploma in a related discipline, or a combination of education, training, and experience deemed to be equivalent combined with extensive related work experience.
Significant experience in an advisory role within a large public sector organization
Extensive project management experience with a demonstrated ability to work effectively with senior management and the Executive on large, complex projects
Demonstrated experience leading, motivating and influencing crossfunctional teams
Proven ability to develop and maintain collaborative working relationships with various stakeholders at all levels of an organization for the purpose of meeting corporate objectives
Demonstrated ability to provide analytical and research support, and evaluate and recommend changes to policies, programs, processes and practices;
Knowledge of business administration, operations management, and change management principles and best practices
Excellent facilitation, negotiation and conflict resolution skills
Sound organizational, interpersonal, presentation, data analysis, oral and written communication skills

The TTC's pol