Administrative Assistant - Lucasville, Canada - 1st Electric Inc

1st Electric Inc

Verified Company

Lucasville, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Why 1st Electric Inc.?
Exceptional people work at 1st Electric Inc.

If you are a person who is passionate about providing excellent customer service, earning top wages and working at an amazing company, then 1st Electric Inc.

is a place to call home. Each team member brings their best every day to ensure that each customer has a positive experience. We are always looking for talented, invested and motivated individuals to join our team.

The Opportunity

This is a full-time position reporting to the Manager, Administration & Customer Relations and is scheduled Monday - Friday 8:00AM to 5:00PM.

Responsibilities:

Provide frontdesk coverage by managing a busy, multiline phone system, greeting customers as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment
In support of the leadership team, plan, organize and schedule meetings in the office, offsite and or virtually
Coordinate registration of training sessions as required
Maintain filing system, contact database and employee list
Operate standard office equipment on a regular basis and provide basic support to team members as required when issues arise
Keep detailed and accurate records of customer requests, field crews, contractors and other key partners
Take inventory of office supplies and restock/reorder as needed
Monitor online tracking of 1st Electric's specialty services such as solar and generators
Create, submit, track and finalize all warranty claims for generators and solar systems
Provide support to estimators with the completion and submission of required documentation for solar projects
Lend administrative support to accounting department
Provide backup support to the scheduler during periods of vacation or other absences
Work collaboratively with management, office colleagues and field crews
Other duties as assigned

Required skills:

Strong people skills resourceful and decisive with the desire to hold yourself accountable for our customer's experience
Critical thinking you are able to use sound judgement and common sense while problem solving and moving requests forward
Team player you are a team player with a proven ability to build relationships
Responsiveness you have the ability to prioritize and commit to agreed upon timelines
Proficient in Microsoft Word, Excel and Outlook with an aptitude for learning new software and systems

Required qualifications and experience:

College diploma in office/business administration
7+ years of proven administrative experience which includes supporting a management team
Experience developing internal processes and filing systems

*Personal vehicle required, as there is no public transportation access along the job route.

Interested applicants are invited to submit a cover letter and resume as soon as possible. Only those selected for an interview will be contacted. Applications will be received until the position is filled.

Job Types:
Full-time

Hourly wage:
$25

Benefits after completion of 3-month probationary period:

Dental care
Extended health care
Life insurance
RRSP Matching

Schedule:

Monday to Friday
8:00AM 5:00PM
No weekends

Work Location:
On site

Work Remotely:
No

Job Types:
Full-time
, Permanent

Pay:
$25.00 per hour

Expected hours: 42.5 per week

Benefits: