Receptionist & Administrative Assistant (On-site) - Toronto, Canada - BFL CANADA

BFL CANADA

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

We offer more than a job, we offer a career

We support our employees to shape their career by encouraging continuing education and investing in training and development.
We put our employees at the center of what we do to allow them to grow personally and professionally, with projects and challenges that are motivating and rewarding.
We inspire people to do what they are passionate about by believing in integrity, respect and recognition of diversity and community support.
We are a dynamic team where entrepreneurship, innovation and collaboration are at the core of our values.
We offer competitive salaries and a multitude of benefits starting day one including generous medical and dental coverage, telemedicine, employee and family assistance program, and retirement and savings programs.
We recognize the importance of worklife balance with our hybrid work program, wellness allowance, and yearround social activities and events.

We are looking for a Receptionist & Administrative Assistant
to join our team in our Toronto office

As a Receptionist & Administrative Assistant, you will be responsible to be the face of BFL by greeting guests in a friendly manner and supporting the Regional Events Manager.

If you are career-minded and looking for a dynamic work environment with a growth mindset, you will love working among our team

Your day as a Receptionist & Administrative Assistant**Core Duties

Greet guests in a friendly and courteous manner ensuring professionalism at all times; advises team members in a timely fashion of their guests' arrival
Answer all incoming lines quickly, efficiently, and professional manner
Know the teams in the office and provide backup service
Open and distribute incoming mail and courier deliveries. Ensure efficient courier management.
Keep track of incoming cheques, and date stamps
Efficiently distribute incoming faxes through the fax server
Maintain office (stationary) and kitchen supplies, i.e., coffee/paper towels/water etc. Ensure upkeep of the kitchen and reception areas.
Ensure upkeep of the Meeting and Board rooms.
Arrange for catering as required
Maintain reception manual ensuring it is always current
Assist with Filebridge (file retrieval)
Be part of the Health Safety Committee & Social Committee (Social is optional)

Admin Duties

Admin support to Regional Events Manager & EA support event prep: name tags, tent cards, guest list etc.
Assist EA with expense reporting as needed
Create and distribute reports to VPs (AR and Sales Funnels)
Notable Wins collection and distribution
35 years of experience in an admin or support position
Good knowledge of the insurance brokerage industry
Computer savvy, with excellent knowledge of Microsoft Office Suite.
Strong verbal and written communication skills
Ability to work well independently and as part of a team
Proactive and eager to find efficiencies
Excellent organizational and time management skills
Detail oriented
Ability to work well with others throughout the organization

Who we are.
Founded in 1987 by Barry F.

Lorenzetti, BFL CANADA is one of the largest employee-owned and operated Risk Management, Insurance Brokerage, and Employee Benefits consulting services firms in North America.

The firm has a team of over 1000 professionals located in 24 offices across the country.

Our employees have free rein to demonstrate their creativity, leadership and entrepreneurial skills since we believe in each one of them.

BFL CANADA is a founding Partner of Lockton Global LLP, a partnership of independent insurance brokers who provide Risk Management, Insurance and Benefits Consulting services in over 140 countries around the world.

More about us
Our BFL Toronto office is located in beautiful downtown, in the core of the Financial District.

Easily accessible by public transit, our office is close to a plethora of top-notch restaurants, ideal for enjoyable lunches or drinks after work.

Let's stay in touch:
follow us on LinkedIn to get privileged access to our activities and see our other job opportunities.

Visit our website to learn more about us:

Offers of employment at BFL CANADA are conditional upon satisfactory results of background verifications.