Administrator, Inflight - Ontario, Canada - Swoop

Swoop

Verified Company

Ontario, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Life at Swoop

When you work for Swoop, you're part of something big. We're a small airline with a big dream of bringing Canadians the freedom to travel where life takes them.

At Swoop, we are a team of collaborators, innovators, and strategists looking for people who can grow with us and live by our Mission, Vision and Values:

Safety above all.
Integrity
Authenticity
Results-Driven
Fearless

Whether you are painting the skies magenta on a Swoop Boeing or working at our Calgary HQ, we all play a role in upholding our values, mission and most importantly, disrupting the Canadian aviation industry through affordable travel.

The Inflight Administrator is responsible for working under the Manager, Inflight and is responsible for assisting the department with all administrative tasks.

This role will be responsible for multiple system, process, and document administration and must ensure that accuracy and amendments are conducted in a timely manner.

Work location:
The role is eligible for remote work within Canada under Swoop's Flexible Workplace Policy.

Hours:
This role will be required to work standard 40-hours per week.

Responsibilities:

Primary administrator for Inflight COMPLY 365. Maintaining collections, creating and posting documents, communications and folders;
Maintaining the FAEL (Flight Attendant Experience List) and MSL (Master Seniority List);
Create, draft, review and send/receive Inflight communications;
Import and action Inflight Operational Incident Hazard Reports (IHR's);
Create and manage trackers, spreadsheets and other administrative documents;
Assist where required with onboarding and offboarding of crews;
Be knowledgeable of crew support coordinator functions and act as secondary in their absence;
Support crew base leadership, where required, with office administration;
Regular travel will be required to crew bases and Swoop campus in Calgary;
Other tasks as assigned by the Manager, Inflight or Manager, Cabin Safety.

Qualifications & Experience

Fluency in English required; French an asset;
Minimum 1 year previous airline experience is an asset;
Postsecondary education is preferred, however a combination of training and experience will be considered;
Ability to manage multiple tasks, meet work schedules and deadlines in a fastpaced and everchanging environment;
Intermediate to advanced proficiency in Office 365, with focus on Excel, PowerPoint, SharePoint;
Intermediate to advanced proficiency in Adobe and Adobe editor;
Intermediate to advanced proficiency and understanding of cloudbased storage systems;
Strong communication skills both written and verbal;
Impeccable attention to detail;
Experience in drafting communications and the ability to proofread and perform QA on communications;
Previous experience in digital administration is preferred;
Must be willing to travel as required;
Must have a valid Canadian Passport. If you do not have a Canadian Passport, you must have a valid Canadian Permanent Resident card to be eligible for employment.

Let's Talk Dollars and Cents

At Swoop, we're committed to offering a fair and competitive total compensation package which includes:

A solid base salary
A companymatched savings plan
Flexible group benefits
Flight privileges for you and your family, effective your start date

On top of that, we offer:

Challenging and Meaningful Work
_Breadth of _responsibilities_ within your role in a dynamic work environment_
Strong Leadership _We believe in the nonhierarchical leadership approach; our Leadership team is authentic and approachable_
Career Growth and Development Opportunities _ We offer on the job learning, with an opportunity to gain significant experience in a fastpaced environment_

Positive Workplace_

We take our jobs seriously, but not ourselves_

We Celebrate Differences and Diversity

Swoop is an equal-opportunity employer, and our workplace culture is one where diversity and differences are embraced, appreciated and celebrated.

We do not discriminate based upon race, religion, colour, national or ethnic origin, sex, sexual orientation, gender, gender identity, gender expressions, transgender status, marital or family status, disability, age or convictions for which a pardon has been granted.

Covid-19 Policy

Swoop has suspended its Covid-19 Vaccination Policy to align with the federal government's suspension of vaccine requirements for federally regulated employees.

This relaxation of vaccination requirements is a suspension not a dissolution.

Should the federal government reinstate a vaccine requirement based on the latest public health advice and science, so too will the WestJet Group.