Fmo Administrator - Winnipeg, Canada - Black & McDonald Limited

Black & McDonald Limited

Verified Company

Winnipeg, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Reporting to the FMO Department Manager, the primary responsibility of the FMO Administrator is to assist in maintaining productive and efficient FMO operations within the Manitoba Region.

This will be accomplished through performance of administrative duties ensuring that standard company procedures and specific instructions are followed. The Administrator will maintain JDE (ERP/CMMS) which would include posting of labour hours (time entry), equipment/materials and purchase orders, commenting on and closing work orders, changing of work order statuses, maintaining asset data, managing work order back log, WO preparation/invoicing, maintaining data integrity and updating contract information, as well as responsibilities related to Accounts Payable, Accounts Receivable, and payroll

Duties and responsibilities include but are not limited to:

Work with FMO Coordinator/Supervisors/Managers to create and ensure Preventative Maintenance (PM), Corrective Maintenance (CM), Tenant Request (TR) and Project Work Orders (WOs) are completed in a timely manner
Review work hours for PM and Project work (actual vs estimated) and notify Coordinator/Supervisors/Managers of discrepancies if/where required
Investigate and resolve customer or vendor/subcontractor inquiries/concerns and respond in a timely manner
HR related duties; update employee database, accurate time entry and ensuring technician safety tickets are current
Accurate and timely documentation and filing; submit service reports from selfperformed and subcontracted work to clients/customers, create WOs for project managers as requested, and maintain an organized system of filing for both hardcopy and electronic records
Complete audits, uploads, maintenance, and data management for client/customer information sharing platforms such as SharePoint and Client Self Service Portals
Create and review a variety of financial and WO tracking reports through ERP/CMMS programs
Maintain capabilities with B&M programs & processes using internal online learning platform(s)
Record accurate meeting minutes and distribution to all required parties
Complete various payroll responsibilities including WO time entry extraction, review, and obtain Manager approval/submit
Contribute to and compile a variety of information/data required for FMO staff to complete misc. report types
Additional duties as assigned

Competency Requirements

Change Orientation
Communicates Effectively
Continuous Learning
Customer Focus
Holds Self and Others Accountable
Problem Solving and Innovation
Teamwork and Collaboration
Values and Respects Others

Education & Skill Requirements

Minimum 5 years relevant experience or a diploma in administration required
Knowledge of Black & McDonald Limited
Thorough knowledge of Computer Programs and Microsoft Office Suite
Ability to communicate clearly and effectively and relate to technicians, customers and coworker needs
Geographical knowledge of service area or map reading skills
Knowledge of industry is recommended, but not required
Previous use and knowledge of JD Edwards will be considered an asset