Payroll Program Assistant 1 - Toronto, Canada - City of Toronto

City of Toronto
City of Toronto
Verified Company
Toronto, Canada

4 weeks ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Description

Job ID: 46369


Job Category:
Finance, Accounting & Purchasing


Division & Section:
Seniors Services & Long Term Care, LTC Strategic Workforce & Planning


Work Location:
Union Station, 66 Front Street W


Job Type & Duration:
Full-time, Permanent Vacancy


Hourly Rate:
$ $40.65


Shift Information:
Monday to Friday, 35 hours per week


Affiliation:
L79 Full-time


Number of Positions Open: 1


Posting Period: 25-Apr-2024 to 09-May-2024


Job Summary:

Under the direction of the Manager Workforce Planning & Development, the PPA1 in the Seniors Services and Long-Term Care Division will provide leadership, direction, and coordination of the work of divisional staff involved in the payroll and time-keeping duties.


Major Responsibilities:


  • Directs and coordinates activities related to both manual entry and electronic uploads of payroll into SAP and SuccessFactors, in line with information divisional scheduling systems, records management, etc.
  • Provides interpretation of collective agreements, departmental procedures, and regulations.
  • Runs reports as needed (i.e. from Quatro, SAP and SuccessFactors)
  • Coordinates and leads all staff support functions as related to payroll and timekeeping duties.
  • Updates, maintains, and monitors the SAP and SuccessFactors Complement Management systems.
  • Monitors manual and electronic payroll transactions/events on the SAP, SuccessFactors and Quatro systems and ensures that they are accurately reflected on the division's payroll and complement management systems.
  • Monitors and verifies reconciliation reports regarding absenteeism, sick, vacation and lieu banks.
  • Responds to inquiries from managers and employees regarding payroll policies and procedures. Answers enquiries from employees regarding payroll matters.
  • Prepares, coordinates, and maintains information related to budget administration, purchase orders, materials and supplies and provide related support as required.
  • Conducts surveys, contacts other units, and retrieves background information.
  • Liaises with Manager Workforce Planning & Development, divisional management, corporate People & Equity Division(P&E), Pension Payroll & Employee Benefits Division (PPEB), and Technology Services Division (TSD) to resolve issues and process transactions.
  • Composes and prepares correspondence as required.

Key Qualifications:


  • Extensive experience in payroll/administration in a large (union or nonunion) environment.
  • Considerable experience using MS Outlook and M365 (i.e. Word, Excel, PowerPoint) to format and manipulate complex reports, pivot tables, spreadsheets, correspondence and extract data summaries.
  • Experience providing direction and/or training staff.

You must also have:


  • Ability to meet tight deadlines in a highvolume environment.
  • Exceptional analytical and problemsolving skills.
  • Ability to work independently with mínimal supervision.
  • Ability to function effectively as part of a team and be responsive to Homes in a professional manner.
  • Ability to prepare and maintain accurate and detailed records and reports, as well as the ability to set up and maintain both manual and computerized filing systems.
  • Ability to exercise judgement and discretion in dealing with confidential matters.
  • Ability to follow directions promptly and accurately with attention to detail.
  • Possess excellent interpersonal skills with the ability to develop and maintain productive working relationships with corporate human resources, corporate payroll, clients, and employees.
  • Ability to communicate clearly and accurately both verbally and in writing, with all levels of management, staff, and other divisions.
  • Knowledge of Employment Standards, Canada Pension Plan, Revenue Canada regulations, Employment Insurance and WSIB legislation, as it applies to the corporate payroll system.
  • Ability to travel to LTC Homes as required.

NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:

Equity, Diversity and Inclusion


The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve.

Learn more about the City's commitment to employment equity.

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