Assistant, Academic Staff - Montréal, Canada - Concordia University

Concordia University

Verified Company

Montréal, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Position Number:
/ C5684

Department:
Faculty Development and Inclusion

Grade:
GR09

Campus:
Sir George Williams (Downtown)

Salary:
$ $37.43 per hour

Union/Association/HR Policy:

CUSSU

Posting deadline:
January 16, 2023

Recognized as Canada's top university under the age of 50, and one of Montreal's top Employers, Concordia University is the place to be if you are looking to grow, contribute and innovate in a dynamic and multicultural environment.

Be part of a community that addresses society's big challenges, supports your personal and professional growth, and makes a real impact in building a more sustainable world.

As a member of our community, you will have access to comprehensive benefits, a defined pension plan and numerous on site well-being facilities such as a state of the art gym and health clinic as well as a variety of educational and cultural opportunities.

NOTE:

This posting represents a fulltime contract position effective until June 30, 2023._

SCOPE

Reporting to the Manager, Faculty Information Systems, the incumbent is responsible for coordinating the workflow for hiring and career path milestones of academic employees whose employment is not managed in the HRIS or FRIS systems, in accordance with the relevant Collective Agreements and other University policies and in collaboration with the Principal Investigators and Manager, Faculty Information Systems.

PRIMARY RESPONSIBILITIES

Evaluate Notice of Hire forms for completeness and determine and execute the appropriate course of action to obtain any missing information
Manage the data relating to employees ensuring that it is accurately entered and maintained on the Faculty Resource Information System (FRIS) and other administrative data systems including: activating employees, processing documents and notices, responding to data requests, assisting in devising and implementing data input and maintenance strategies, performing data cleanup, confirming salary payments match issued contracts; and contributing to efforts to make continual improvements in the Human Resources and other administrative data systems.
Advise and respond to queries from Principal Investigators, administrators, and current and former employees regarding salary payments, procedures and deadlines, work permits, benefits and services, etc. Prepare letters and complete forms concerning employment confirmation, attestations, salary and employment histories, etc.
Maintain personnel files and other documentation of personnel activities.
Compile, analyze and distribute reports, lists, and statistics regarding academic employees. Respond to specific requests for information and collaborate on special projects in the Faculty Development and Inclusion team.
Assist other office staff members with their work during peak periods.
Perform relevant tasks and projects as assigned by the Manager, Faculty Information Systems.

REQUIREMENTS

Diploma of Collegial Studies (three year technical DEC) and two to four years of related work experience.
Good knowledge (Level 4) of spoken and written English in order to compose, proofread correspondence, and to advise staff and students about university policies; basic knowledge (Level 3) of spoken French in order to answer inquires for routine to complex information from students, employees and members of the public. Good French reading comprehension.
Excellent interpersonal, listening, and problemsolving and customerservice skills.
Ability to work as part of a team and independently.
Knowledge of SIS,FRIS, and SAP are assets.
Demonstrated proactive attitude to follow up on and conclude outstanding issues satisfactorily.
Discretion, sensitivity, and tact. Demonstrate understanding of confidentiality.
Ability to multitask, complete projects and meet strict deadlines.
Keen attention to details.

Concordia University is an English-language institution of higher learning at which the primary language of instruction and research is English.

Since this position supports academic and administrative functions of the university, proficiency in English and French, as indicated, is required.

Territorial Acknowledgement
Concordia University is located on unceded Indigenous lands

The Kanien'kehá:
ka Nation is recognized as the custodians of the lands and waters on which we gather today

Tiohtià:
ke/Montreal is historically known as a gathering place for many First Nations. Today, it is home to a diverse population of Indigenous and other peoples.

We respect the continued connections with the past, present and future in our ongoing relationships with Indigenous and other peoples within the Montreal community.

Employment Equity

Accessibility
**Immigration Status