Seized Animal Liaison Administrator - Vancouver, Canada - BCSPCA

BCSPCA

Verified Company

Vancouver, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

If you are up for the challenge and would like to be considered for this position, we would like to hear from you.

The British Columbia Society for the Prevention of Cruelty to Animals (BC SPCA) is looking to fill the following career opportunity:

POSITION:
Seized Animal Liaison Administrator

STATUS:
Permanent; Full-Time

SHIFT: 35 hours per week

LOCATION:
Provincial Office

Vancouver, BC

CLASSIFICATION:
Exempt

WAGE:
Salaried

CLOSING DATE:
March 3, 2023 (Midnight EST)

About the Position:

Reporting to Legal Counsel, Animal Protection this position is responsible for all aspects of seized animal dispute file management, including initial file disclosure, organization of evidence, case summary, Farm Industry Review Board file preparation and cost recovery.

The Seized Animal Liaison Administrator (SALA) will work collaboratively with all relevant stakeholders to consult on the management of seized animals during the dispute period, including ensuring timelines are adhered to and relevant departments are kept up to date on status of seized animals.

Some specific duties:

Seizure dispute file management manage the disclosure process once a dispute is received and assist the Chief, Protection & Outreach Services (CPOS) and legal counsel in ensuring that disputes are dealt with in a timely fashion adhering to the Prevention of Cruelty to Animals (PCA) Act timelines.
Supports dispute case preparation by preparing case summaries and materials for CPOS and legal counsel's consideration; assisting with the preparation of agreements; organizing materials for review; redacting documents; and assisting with preparing information for decisions issued by the CPOS
Assisting legal counsel to prepare for and manage Farm Industry Review Board (FIRB) files including managing timelines for the appeal process, preparing document disclosure, tracking costs and organizing invoices, preparing and organizing materials for the hearing before FIRB, assisting with drafting affidavits, and managing correspondence with FIRB, the appellant, and witnesses throughout the appeal.
Manage the timelines on seized animals to ensure that animal care facilities staff are immediately made aware of when seized animals disposition time is up and the animals become the property of the BC SPCA.
Manage expenses associated with seized animal care and pursue collections where appropriate.
File management associated with any civil or small claims matters that involve animal protection investigations and/or seized animals
Manage case law database for FIRB decisions and criminal proceedings as requested.
Assist with the development, implementation and maintenance of a Seizure Policy and Protocol Manual and a training program that compliments the manual.
Track and report on critical data with respect to animal intakes and outcomes.
Performs other duties as assigned

Qualifications you need to have:

Postsecondary education in Legal Administration or Paralegal studies plus a minimum of 2 years' administrative work experience, preferably in a law office or a combination of education and experience acceptable to the employer.
Excellent communication skills, both verbal and written; ability to relate respectfully to a diverse audience
Demonstrated proficiency with Microsoft Word, Excel, Outlook, SharePoint, and Teams, as well as Adobe Professional and ability and willingness to learn how to use internal databases
Exceptional organizational skills
Attention to detail
Proven ability to maintain confidentiality
Creative problem solver and skills with conflict resolution
Ability to multitask and appropriately prioritize work
Comfortable with working independently and synthesizing large amounts of information
Motivated to take initiative, anticipate next steps, and follow instructions
Demonstrated commitment to skill and knowledge development
Philosophical harmony with BC SPCA policies, programs and protocols