Office Manager - Hamilton, Canada - Harbour Hills Construction Management Inc.

Harbour Hills Construction Management Inc.

Verified Company

Hamilton, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Office Manager (Maternity Leave Coverage)

Responsibilities:

Basic administrative support to the Project Management team including meeting coordination and minutes, travel coordination, expense tracking & reporting, schedule inputting and documentation preparation
General assistance to the Project Management team with active project cost reports, preparation of billing support documentation, document control for project specific folders and general correspondence
Overseeing the office's administrative staff and ensuring that all employees have the training, tools, resources and support they need to be productive and efficient
Schedule crew on Clockshark and host weekly scheduling meetings
Oversee the renewal of commercial/professional liability insurance and extended health benefit plan
Work with Accounting Clerk to assist in accounts receivable and payable procedures and create payroll hour reports
Maintains office services by creating and managing office policies and procedures, controlling correspondence, designing filing systems as needed, reviewing and approving supply requisitions, assigning and monitoring clerical functions
Managing office processes such as scheduling, office events, lunch coordination, creating and managing the office's budget
Writing reports and having meetings about office efficiency to senior management
Oversee work load and efficiency of all office employees
Work with IT professionals to ensure smooth operation of office technology and introduction of new technology and software initiatives
Assisting Site Superintendents with maintaining and administering health and safety procedures on a project by project basis

Is this the right role for you?

Proven experience as an Office Manager or in a similar role.
You have postsecondary education in Business Administration or an equivalent combination of technical training and experience
Excellent organizational and multitasking skills, with the ability to prioritize effectively
You demonstrate strong organizational, interpersonal, communication, problemsolving, and analytical skills as well as a keen willingness to work independently
You have an advanced working knowledge of Microsoft Office Suite (Excel, Word, Project, Adobe, Quickbooks, etc.)