Administrative Officer - Winnipeg, Canada - Manitoba Government

Manitoba Government

Verified Company

Winnipeg, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Administrative Officer:

AO1 Administrative Officer

Regular/full-time

Manitoba Justice

Legislative Counsel Division

Winnipeg MB

Advertisement Number: 42704

Salary(s): AO1 $54, $65,420.00 per year

Closing Date:
April 22, 2024

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation.

The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to women, Indigenous people and persons with disabilities.

An eligibility list may be created for similar positions and will remain in effect for 12 months.

Conditions of Employment:

Must be legally entitled to work in Canada
Satisfactory Criminal Record Check
Overtime work as required

Qualifications:

Essential:

Extensive experience performing clerical and administrative duties in an office environment, including preparing specialized or highly complex documents and processing detailed documentation and manual and electronic file maintenance
Excellent written communication skills with the ability to write and proofread documents to ensure proper grammar, spelling and formatting
Excellent verbal communication skills
Superior attention to detail and ability to ensure accuracy of work in a fastpaced and highpressure environment
Ability to take initiative and work independently to assist in the efficiency and effectiveness of the Division
Ability to work in a team environment, including working cooperatively with staff across the department and in other departments
Ability to manage confidential and politically sensitive material or situations in an appropriate manner
Experience in preparing budget materials, Estimates submissions, quarterly cashflow reports and other financial information. Experience in anticipating forecast requirements, submitting information for budget, monitoring costs and analyzing variances

Desired:

Experience supervising staff
Experience working with statutes and regulations
Experience with the development and maintenance of administrative procedures and practices
Experience with more complex features of word processing or database software, such as macros in Word or formulas in Excel
Experience with SAP modules (procurement, timekeeping, etc.)
Experience with Activities and Issues Management System (AIMS)

Duties:

The position requires the performance of complex and specialized administrative and managerial work involving a high degree of initiative and responsibility in planning and directing activities.

The position is responsible for ensuring the office operates effectively and efficiently by managing day-to-day operations.

The position requires working in close collaboration with the Chief Legislative Counsel and Assistant Deputy Minister and the Executive Director as well as supervising a team of legal assistants under pressure to adhere to strict deadlines.

Advertisement # 4270
Talent Acquisition
Human Resource Services

Portage Avenue

Winnipeg, MB, R3B 2A9
Phone:
Fax:

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.