Property Administrator - Ottawa, Canada - Lepine Apartments

Lepine Apartments

Verified Company

Ottawa, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

The
Property Administrator will be responsible for overseeing the day-to
- day operation of the Lépine Residential Properties. The Property Administrator will work very closely with the Superintendents; they are responsible for ongoing maintenance and repairs of the buildings, tenant / landlord relations, lease administration.

The Property Administrator will report to the Senior Property Manager

Duties and Responsibilities included but are not limited to the following;

Process and administer WO's
Maintain tenant insurance requirements
Maintain the building occupancy level, which may include meeting with prospective tenants, do tours and respond to requests
Assist in the management of the tenant renewal process
Ensure maintenance and security logs are completed and to the required standard
Post announcements to tenants with respect to maintenance and other notices,

ensuring proper notification in advance to occupied suites

Train staff on the use of BuildingLink or other similar software
File office correspondence and documentation
Maintain and circulate all lists, including: portfolio lists, tenant lists, emergency contact lists, site plans, floor plans etc.
Assist in the management of the building/parking access card system and maintain uptodate records of all card/permit holders
Assist in the preparation of legal documents for Landlord Tenant Board hearings, evictions, etc. in accordance with the Landlord and Tenant Board Act.
Maintain resident database including processing changes to tenants, occupants, and PAP conditions
Lease administration, preparing leases completing all documentation including set up
Prepare tenant arrival and key package, coordinate move in/out, booking elevators and loading dock where applicable.
Administration of sublets, assignments and termination notices
Ensure all rent cheques received, key and fob ordering and payments, issue receipts as required.