Clerk Administration - Toronto, Canada - Canada Post - Postes Canada

Canada Post - Postes Canada
Canada Post - Postes Canada
Verified Company
Toronto, Canada

3 weeks ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Description
Job Requisition Id: 161628


Business Function:
Plant Operations


Primary City:
Toronto


Other Location(s):

Province:
Ont. - GTA


Employment Type:
Full-Time


Employment Status:
Permanent


Language Requirement:
English Essential

Number of Vacancies: 1

Job Closing Date (MM/DD/YYYY): 01/27/2023


The incumbent provides administrative support and services to the function including budget control, ordering supplies, preparing a variety of reports and correspondence, ensuring all general equipment is functioning as well as answering inquiries from employees, visitors and telephone callers.

The position requires knowledge of the functional area in which they operate as well as specific corporate policies, procedures and systems.


Responsibilities:

Below are the main job requirements and responsibilities for the Clerk Administration (Operations Support)

  • Working knowledge of various corporate menu drive systems as well as various corporate software packages. Ability to create letters, reports, spreadsheets, charts and presentation material.
  • Screening visitors, telephone callers, determining nature and purpose of call, answers general inquiries, refers to others; takes messages as required.
  • Orders goods through eprocurement. Liaises with various functional groups with respect to national contracts and supplier agreements; verifies supplier invoices against services provided, resolves discrepancies and ensures prompt payment of all invoices to external supplier. This includes confirming receipt, confirming payment and distributing goods to employees.
  • Contact responsible for contacting external suppliers regarding photocopier, fax machine and all general equipment for the work group. Responsible for reporting problems and ensure the equipment is fixed in a timely manner. The incumbent has authority to sign off on the completed work.
  • Provide administrative assistance in the preparation of contingency plans that will be implemented during legal and illegal work stoppages.
  • Compile and process readily available information following preestablished guidelines. Prepare and distribute various daily, weekly and monthly reports. Prepares spreadsheets and charts. Maintain accurate and up to date information on various lists as required.
  • Responsibility to maintain accurate records, assemble, analyze and compile information, statistics and reports, cross reference all documents to ensure data accuracy and integrity. Verifies various reports, identifies anomalies and ensures corrective actions are undertaken.

Job Responsibilities (continued):


  • Process grievances from various bargaining groups by; distributing copies, maintaining a log, inputting information into computerized system; gathering and compiling information and typing grievance replies as required.
  • Receive and deal with requests from the various sections or employees made in person, by telephone, by memo, by fax or by courier; forward them to appropriate resource or deal with them directly.
  • Sorting and distributing all incoming and outgoing mail to appropriate sources in a prompt and efficient manner.
  • Performs other related duties as required.

Qualifications:

Education

  • Completion of secondary school according to provincial standards or equivalent (GED) is required.
Experience

  • No previous work experience is required.
  • Not applicable.

Other Information:


Essential Requirements:


Knowledge:

  • Knowledge of SAP
  • Knowledge of Microsoft Office (i.e. Excel, Access, Word, PowerPoint & Outlook).
  • Knowledge of office equipment (printers, photocopier etc.)

Skills, Abilities and Personal Suitability:

  • Ability to organize, plan and control work effectively for oneself.
  • Ability to implement plans.
  • Strong keyboarding/typing skills
  • Ability to solve problems in a timely and efficient manner.
  • Ability to communicate effectively both orally and in writing.
  • Able to effectively organize workload, set priorities and multitask
  • Effective interpersonal skills with operations community.
  • Confidence, initiative, persuasiveness.
  • Desire to take on new issues, additional tasks, learn by oneself, and resolve all challenges in a creative and constructive manner.
  • Ability to work effectively in a team environment.

Safety Sensitive Positions
This position may be considered a Safety Sensitive position.


Employment Equity
Disability is defined as a persistent or episodic physical, sensory, or mental health condition and/or functional limitation.

Disability includes both visible and hidden conditions and/or limitations that may impact vision, hearing, mobility, flexibility, dexterity, pain, learning, developmental, mental/psychological, and memory.


Conflict of Interest

The Conflict of Interest Policy prohibits employees from hiring, supervising or reporting to, directly or indirectly via the reporting hierarchy, their immediate family or close personal relations.

Should you feel that you may be in an actual or potential Conflict
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