Program Assistant - Guelph, Canada - Canadian Mental Health Association Waterloo Wellington

Canadian Mental Health Association Waterloo Wellington

Verified Company

Guelph, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Posting Closes:
December 12, 2023 at 5:00pm

About Us:

The Canadian Mental Health Association Waterloo Wellington (CMHA WW) provides a full care system for those with addictions, mental health or developmental needs. We serve everyone from children to adults to seniors, all under one roof. Our programs help individuals and families to lead lives filled with meaning and promise. We have 400 staff at offices in Cambridge, Waterloo, Kitchener, Guelph, Fergus, and Mount Forest.

We are fully accredited by Accreditation Canada and are proud of our Exemplary Status (the highest standing) received at our most recent accreditation exercise

Why Join our Team:

Competitive Compensation and Benefits:
Our compensation package includes a competitive salary and generous benefits supporting the wellness of our staff.

We are proud to be members of the Healthcare of Ontario Pension Plan (HOOPP) offering one of Canada's largest and most respected defined benefit plans.

Career Development Opportunities:
Our wide range of services and supports allows for varied opportunities for career growth. Our multi-disciplinary approach to care offers cross collaboration and enhanced opportunities for learning. A formal succession planning process is key to our internal leadership recruitment.

Values that include:
Mutual Respect, Accountability, Integrity and Excellence and Innovation and a culture that is welcoming and inclusive.

Commitment to Health and Safety:

We have a strong health and safety culture at CMHA WW and work tirelessly to address the health and safety needs of staff and the people we serve.

We are recruiting for
PROGRAM ASSISTANTS:

There are two opportunities available:

-
_Two Regular full-time positions (35 hours per week Monday to Friday 9am to 5pm) based at 737 Woolwich St N, Guelph, ON._

The Program Assistant will report to the Team Lead, Administration, and will join other Program Assistants and Executive Assistants as a member of the Administration Team, which provides a wide range of administrative support across the agency.

Adapting to the shifting needs of the agency, the Admin Team is committed to providing flexible, efficient and creative support so leaders and staff can focus on providing excellent care for clients and families.

This team takes a "can do" approach, and "goes with the flow" while maintaining a positive attitude.

Working in a fast-paced environment, the Program Assistant will provide a full range of program and administrative support services, supporting Leaders across our clinical/regional services and with our community outreach and education programs.

Admin Team members also help each other balance fluctuating workloads.

The Program Assistant will:
- schedule and coordinate meetings, prepare agendas and minutes, organize catering, and support related follow up tasks
- assist with organizing events and training
- purchase, organize and track program supplies
- work on program documents, including forms
- organize program information and documents electronically (e.g., SharePoint)
- provide timely response to multiple inquiries and requests from leaders and staff
- other duties as assigned, including supporting other Admin Team members with fluctuating workloads

Qualifications:

College Diploma in Office Administration
Minimum of three years' relevant experience within an office environment (healthcare or community services is an asset)
Excellent interpersonal and communications skills
Ability to work well independently and as part of a team, and to work with all levels of the organization
High level of proficiency and experience with a wide range of software including MS Office (Outlook, Word, Excel, PowerPoint) and working with PDFs. Strong knowledge of Teams and SharePoint is an asset.
Ability to work in a fastpaced environment and be adaptable, innovative and flexible
Excellent organizational and time management skills, ability to handle competing priorities
Ability to be proactive in order to support the daytoday needs of leaders and their programs
Strong problem solving skills
Strong degree of accuracy and attention to detail
Basic financial skills
Some knowledge of organizing and supporting virtual meetings
A valid driver's license, vehicle, and insurance, as occasional daytime travel within our service areas is required

If you are interested in this position,
please submit a resume and cover letter (in one document) outlining how your skills, qualifications and experience meet the position requirements.

CLASSIFICATION AND RATE OF PAY:
Level 2 (Non-Union) - $21.51 to $26.11 per hour

Experience:
Required