Communications Associate - Etobicoke, Canada - Infrastructure Health and Safety Association

Infrastructure Health and Safety Association

Verified Company

Etobicoke, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

JOB OPENING - POSTING #PSD2023-01
-
Communications Associate (Temporary Contract - 8 Month Duration)_

The Infrastructure Health and Safety Association (IHSA) is part of Ontario's health and safety system, which includes the Ministry of Labour, Immigration, Training and Skills Development (MLITSD), the Workplace Safety and Insurance Board (WSIB), and six health and safety associations. IHSA is a leader in health and safety education. Through skillsbased training, auditing, and evaluation, we provide safety solutions to those who perform highrisk activities. Our goal is to support safe and healthy workplaces free from incidents, injuries, illnesses or fatalities._
Interested in learning more about who we are and what we do? Check out our podcast series: IHSA Podcast
IHSA Podcast )_

Why should you join our team?

Competitive salary, home office setup, comprehensive benefits package, a definedbenefit pension plan, and 35 hour week for our employees.
Support for personal and professional growth and development, training and education, with an opportunity of potential career advancement.
A meaningful, rewarding, and challenging career opportunity to make a positive impact in the health and safety industry.

***: The Communications Associate provides communications and administrative support services to the Centre for Educational Excellence and various departments within Infrastructure Health and Safety Association (IHSA). The Communications Associate reports directly to the Director, Organizational Excellence.

DATE OF POSTING:
February 22, 2023

LOCATION:21 Voyager Court South, Etobicoke, ON M9W 5M7

NUMBER OF VACANCIES:1

SALARY:
$59, $70,311.88

RESPONSIBILITIES:

Communications and Administration Services:

Provide corporate communications and administrative support services for the development of publications, programs, presentations and resources for IHSA.
Prepare, edit, proofread where necessary and format educational presentations, booklets and training resources using Microsoft Office (PowerPoint, Word, Excel) and Adobe Creative Suite (Photoshop, Illustrator and InDesign).
Develop and revise corporate templates, artwork, graphics, reports, tools, resources and forms as required.
Compile files in PDF format and create production specifications using thirdparty printer software for internal stockroom job tickets, or the coordination of external print jobs.
Coordinate the transfer or troubleshooting of electronic resource files with IHSA's stockroom.
Correspond with and fulfill electronic program material transfers to consultants and trainers as required.
Identify and locate existing product codes for training programs, products and kits within IHSA's Customer Relationship Management (CRM) system.
Collaborate with the Graphic Designer, Human Resources, external printer and the end users to coordinate submissions, production, proof approvals and distribution of staff business cards and identification badges.
Provide customer service and product information to internal and external stakeholders, including members and strategic partners, or direct customers to appropriate staff and/or resources.
Create and format training material and products for externally hosted custom programs or special events.
Provide training materials to accommodate requests made in accordance with Ontario's Accessibility for Ontarians with Disabilities Act, 200
Make routine and nonroutine decisions within the scope of the job referring unusual situations to the Director, Organizational Excellence.
Ensure safe operation of equipment, machinery, tools and work aids including, as required, office network printers.
Participate in department meeting presentations and provide meeting minutes.

Project Management:

Oversee the endtoend document management lifecycle for training program records including generation, approval, electronic issuance, revision, and archival.
Verify the output is ready for final approval, that the document is on the current effective template, and all formatting is consistent and in compliance with branding.
Create new product code requests and coordinate associated program entry within IHSA's CRM system.
Manage the library of training materials in cloud storage and the shared network.
Track change requests via the development and maintenance of revision logs to help establish a feedback loop, improve version control and ensure that all team members signoff.
Consult with, participate in, and provide expertise to various internal and external project teams as required.
Handle all copyright requests for IHSA material, coordinate permissions, formalize the agreements and catalogue results.

Data Reporting and Quality Assurance: