Medical Secretary - Hamilton, Canada - McMaster University

McMaster University

Verified Company

Hamilton, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Schedule
Monday - Friday, 8:30 a.m. - 4:30 p.m.

Education Level
2 year Community College diploma in Medical Office Administration or related field.

Career Level
Requires 3 years of relevant experience.

Unit/Project Description:

The Department of Medicine is looking for a Medical Secretary to support two Respirologists at Firestone Institute for Respiratory Health, sited at St Joseph's Healthcare Hamilton - Charlton Campus.

Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement, then the Limited Term Assignment will be defined as a Career Growth Opportunity in accordance with Article 19 of the Unifor Local 5555 Unit 1 Collective Agreement._

Job Summary:

The Medical Secretary (II) is responsible for establishing priorities for office operations and performing a variety of secretarial and administrative duties within a clinical or medical practice setting.

Purpose and Key Functions:

Prepare, coordinate, and monitor physician oncall schedules, procedure schedules, clinics, and medical staff rounds.
Write a variety of documents including correspondence, reports and meeting minutes.
Schedule patient medical appointments and procedures.
Coordinate calendars, arrange meetings, book rooms and make travel arrangements.
Resolve scheduling and calendar issues, complaints, and conflicts.
Use a dictaphone to transcribe a variety of documents and reports including minutes, patient files, medical reports, and manuscripts.
Monitor budgets and reconcile accounts. Complete financial forms including travel expense reports, electronic cheque requisitions, purchase orders and journal entries.
Process and reconcile clinical and third party service billings.
Interact with patients and their family members who may be experiencing emotional or difficult situations.
Ensure patients understand all instructions given to them for tests and medical procedures.
Gather and compile information required for a variety of grant submissions and reports.
Conduct database, literature and web searches to locate and retrieve documents and articles.
Prepare and book exam rooms ensure all materials are stocked, stored, and organized accordingly.
Set up and maintain filing systems, both electronic and hard copy.
Update and maintain information in a variety of databases.
Update and maintain confidential files and records. Handle sensitive material in accordance with established policies and procedures.
File, retrieve, and purge files.
Monitor and order office supplies.
Attend meetings and take minutes.
Assemble, collate, and disseminate mailings.
Open and distribute incoming mail and faxes, and arrange courier shipments.
Remain current with relevant medical terminology.

Assets:

For Department use only._

- familiarity with Dovetale,
- familiarity with Accuro,
- familiarity with working in a hospital setting,
- familiarity with Respirology.

How To Apply

Employment Equity Statement

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the "Dish With One Spoon" wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence.

In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

Job applicants requiring accommodation to participate in the hiring process should contact: