Full-time Events Manager - Ottawa, Canada - Algonquin College

Algonquin College

Verified Company

Ottawa, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Full time

Description

Department:
President's Office (Tracy McDougall)

Position Type:
Full-Time Administrative

Salary Range:
$96,466.00-$120,582.00-Annual

Scheduled Weekly Hours:
36.25

Anticipated Start Date:
May 13, 2024

Length of Contract:
n/a

Posting Information

Posting Closing Date:
April 22, 2024

Please note:
jobs are posted until 11:59 pm on the job closing date.

Job Description:

In accordance with Algonquin College's Strategic Plan, the Events Manager is accountable for the planning, development, management and assessment of the College's high-profile events.

These events reinforce the College's excellent image and are aligned with the College brand through its corporate positioning, visual identity and corporate messaging.

Reporting to the Director of Communications, and the Office of the President, the role of the Events Manager is to work collaboratively with other areas of the College (e.g. Registrar's Office, Marketing, Advancement) to plan, organize, manage and assess all aspects of College events. This includes logistics, resource planning and allocation and execution of events. The Manager is required to provide direction, expertise and motivation to College employees in the area of events management.

Duties and Responsibilities:
Events planning- In conjunction with other College areas (i.e. Registrar's Office, Marketing, Foundation, etc.), and College staff and faculty, he/she plans, develops, executes internal and external high profile, college-wide events, corporate events, and events for the President's Office.

Taking into account the key role events play in the overall communications and branding strategy of the College, the Events Manager will exercise his/her judgement to ensure that all events are developed and executed professionally and with the highest standards to ultimately enhance internal communications, augment the College's image and reinforce the College's brand in the greater community.

These events will also reinforce stakeholder relationships with school boards, business and industry, government agencies, associations, donors and partners.

The Manager will develop a blueprint and critical path for all events to ensure appropriate timing and execution of all events.- The Events Manager will follow, and develop when necessary, consistent practices and protocols in College events management, including the budget planning process for events.

Events execution and assessment- He/she directs staff and student team members in the logístical planning and promotion of these events.

The Manager provides leadership and motivation to the team and those who participate in the event.

The Manager is involved in the budget planning for events and as a result is provided a budget allocation for each event that falls under the responsibility of Public Relations.- As part of the overall event assessment, the Manager will follow the established event assessment protocol within the Department.

Using the historical data tracking and assessment tools, the incumbent will be required to create a working file for each event, compile the necessary documents for each event and provide a complete historical data compilation to the Director, upon completion.- As part of the overall planning process, the Manager will be responsible for preparing event proposals, drafting scenarios, creating event scripts, and preparing briefing packages for senior executives.- The incumbent is a resource and provides training/assistance to other event coordinators within the College, as well as showcase industry best practices in regards to events management.

Other Duties- The incumbent represents the College on external committees and organizations (i.e. Open Doors Ottawa) and College committees.

As a representative of the Events Public Relations and Communications Department, he/she identifies the appropriate public relations and communications protocol and communicates these protocols to committee members in an advisory capacity.

In addition, the incumbent will be required to interact with associations, government and non-governmental agencies and college stakeholders.

Required Qualifications:

Three (3) Year Diploma/Degree or equivalent in the field of Communications, Public Relations, Media Studies and Event Management, or directly related discipline;
Minimum of nine (9) years progressive experience in one or more of the following fields:

Events management-

Communications-
Public Relations-
Superior interpersonal skills;
Exceptional organizational, planning, analytical and intuitive skills;
Demonstrated leadership in the areas of event management and project management;
Exceptional written, oral, editorial communication/public speaking skills;
Exceptional problem-solving skills;
Demonstrated time management skills and an ability to prioritize and manage several concurrent projects;
Event management skills;
Thorough understanding of media relationships, media relations tools and techniq