Team Lead, Active File Management - Edmonton, Canada - Government of Alberta

Government of Alberta

Verified Company

Edmonton, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Information:

Job Requisition ID: 45080

Ministry:
Technology and Innovation

Location:
Edmonton

Full or Part-Time:
Full-Time

Hours of Work: 36.25 hours per week

Regular/Temporary:
Regular

Scope:
Open Competition

Closing Date:
Thursday, July 27, 2023

Classification:
Administration 2

About Us:

The Data, Privacy and Innovation Division uses a one-government approach to information and privacy governance, decision-making and service delivery across the Government of Alberta (GoA) balanced with individual client needs.

This facilitates enhanced data sharing, collaboration, reduction in data duplication and innovation to ensure effective and efficient services across the government to provide better services to Albertans.

Role:

Are you looking for a career that will let you work with the brightest minds in the information management industry? Look no further The position of Team Lead, Active File Management strives to help client ministries by turning the complex world of information management into brilliant solutions

Reporting to the Manager, as a Team Leader, you will be responsible for providing leadership, coordination, advice, and support to ensure information management services are provided to ministries across the Government of Alberta.

Responsibilities:

Some of your role responsibilities in this position will include, but are not limited to:

Providing leadership, coordination, advice, and support to ensure records and information management services are provided to ministries across the Government of Alberta.
Providing direction to several site delivery units.
Supporting budget forecasting, and sound accounting practices.
Accountability to ensure quality control and compliance by ensuring the implementation of information management policies, procedures, and standards.
Determining training requirements for staff, staff allocation, hiring of new staff, and identifying annual staffing requirements.
Maintaining service levels through audits and statistical analysis.

To be successful in this role you will demonstrate:

Expertise in leadership, staffing, team development, and recommending innovative approaches and processes to meet changing client business needs and new technology.
Solid knowledge of records management policies, procedures, acts and legislation, to provide records and information management advice to ministries, including the development and implementation of solutions.
Strong project management and influencing skills to work with a variety of stakeholders at various levels.
Expertise in evaluation and performance management of information management operations.
Expertise in reconciliations, preparation and forecasting of budgets.

Qualifications:

Required:

Twoyear diploma in a related field like Administration, Business Management, Project Management or related; plus
Five years of progressively responsible related experience in Information/Document Management and Project Management.
Cover letter

Equivalency:
Directly related education or experience considered on the basis of:

1 year of education for 1 year of experience; or
1 year of experience for 1 year of education.

Assets:

Information Management Certification /Diploma
Extensive knowledge of information management policies, process, and procedures.
Experience in digitization.
Working Knowledge of MS Office Suite.
Knowledge of Project Management and Change Management theory and methodologies
Knowledge of budget, forecasting, accounting practices and procedures.
Experience in HR management, supervisory experience.

APS Competencies:

Competencies are behaviors that are essential to reach our goals in serving Albertans.

We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:

Creative Problem Solving:
You will assess options and implications in new ways to achieve outcomes and solutions.

Agility:
You will need to provide results in a complex, diverse and changing environment.

Drive for Results:

You will work with your team to set goals and priorities and to deliver outcomes that are consistent with the direction of the department.

Develop Self and Others**:

You will drive by example a team culture that is focused on continuous learning and growth and encourage self-development through experience sharing.

Systems Thinking:
You will consider the whole system when developing, evaluating, and implementing process and technology change.

Salary:

$2, $3,104.50 /Bi-weekly ($61,736 - $ 81,027 per year)

Notes:

Term of Employment:
We currently have two permanent, full-time positions available.

Hours of Work: 7.25 hours daily/36.25 hours weekly, Monday to Friday.

Location:
Edmonton

A written assessment may be required as part of interview process.

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