Administrative Assistant Iii - Toronto, Canada - University Health Network

University Health Network

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Administrative Assistant III
Job Posting #923394

Site:
Princess Margaret Cancer Centre

Reports to:
Head of Operations

Hours per week: 35 hours per week

Salary:
$47, $58, 895.2 To commensurate with experience and consistent with UHN compensation policy

Status:
Temporary Full Time (1 Year)

Posted Date:
August 8, 2023

Closing date:
September 8, 2023

The University Health Network, where "above all else the needs of patients come first", encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education at UHN.

The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education.

With a long tradition of transformational firsts and a purpose of "Transforming lives and communities through excellence in care, discovery and learning", the University Health Network (UHN), Canada's largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers.

UHN is a caring, creative place where amazing people are amazing the world.

Position Summary

The ADMINISTRATIVE ASSISTANT III exercises moderate judgment/independence and utilizes knowledge to provide administrative services in support of a busy and complex Biospecimen Services Program (UHN BSP).

Duties

Acting in a moderately independent manner they will:

track multiple projects, services, technology allocations and supply utilization

- assist with technology set-up for new employees and help troubleshoot initial IT challenges
- assist in arranging small to mid-size formal and informal meetings/events
- prepare quarterly newsletters and reports, using standardized templates
- maintain the UHN BSP website and other media tools while seeking other ways in which to bring external awareness to the program
- act as timekeeper for one pay group (i.e. tracking and inputting of staff hours, vacation, absences/other (after UHN specific training)
- perform moderately complex invoicing and budgetary functions for multiple cost centers
- prepare monthly reconciliation of procurement card statement(s)
- maintain trackers with confidential staff information
- arrange conference registration/travel arrangements for senior staff, when applicable
- perform cross-functional duties, as assigned or requested

Qualifications

Completion of a recognized postsecondary general or medical office administration program at the diploma level or equivalent
Four (4) years related administrative support experience
Previous onthejob computer/wordprocessing, database and spreadsheet software experience
Experience in a Microsoft Office environment with strong Power Point, Excel and graphic presentation skills
Excellent organizational, time management, and prioritization skills
Good verbal and written communication skills
Good interpersonal and customer service skills
Ability to produce high quality work in accordance with UHN BSP guidelines and SOPs
Ability to work well under pressure
Ability to use good judgment in assessing difficult situations
Website management and social media experience an asset
Experience working in a scientific or biospecimen program environment an asset

Vaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks.

It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

Competitive compensation & benefits (medical, dental, etc.)
HOOPP defined benefit pension plan
Wellness services & offerings
Close access to the TTC and UHN shuttle service
Opportunities for development and promotions within a large organization
Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, onsite gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known in advance. Any information received related to an accommodation will be addressed confidentially.

University Health Network thanks all applicants, however, only those s