Administrative Assistant - Ottawa, Canada - Inland Group
Description
Inland Technologies
Administrative Assistant
_ Ottawa International Airport (YOW Convair Private_
_ Full-Time Permanent Position
_
_ Hourly Pay :
$22.00_
The members of the Inland Group of Companies (IDS, Inland Technologies, and Quantem Aviation Services) are highly experienced in aircraft de-icing, environmental management, ground handling and pretty much any other aviation support service you can think of.
Inland delivers services at small and large airports across North America and internationally using a range of technologies and customized equipment systems that are purpose-built to meet our clients' needs.
A rewarding and safe work environment;- On the job training, mentoring and coaching;
- Discretionary bonus program;
- Growth and advancement opportunities for high potential employees;
- Employee and family assistance program;
- Competitive compensation and benefits package;
- Pension plan with employer contribution;
- Access to group rates and discounts.
As the
Administrative Assistant, you will provide administrative and general office support in addition to being the first point of contact for in-person and by telephone visitors.
Primary responsibilities include but are not limited to:
- Answer phone calls, take messages, and field/respond to all routine and non-routine questions;
- Coordinate office and other supplies;
- Coordinate the newhire process to include scheduling and/or conducting employee interviews, organizing badging process, processing newhire packets, and entering newhire information into payroll system;
- Ensure all employee information is kept uptodate. Assist in the completion of employee forms, including PAFs, address change forms, etc., and forward to proper department for processing;
- Ensure that all proper signatures are obtained;
- Establish newhire employee folders, incorporate new hire paperwork within files and ensure original files are sent to corporate human resources department;
- Foster an environment where operations, maintenance, and corporate staff work together for the success of the department and the organization;
- Organize uniform program for the station by providing employees with uniform order forms and forwarding orders to Corporate or when applicable ordering online;
- Promote consistent reinforcement and adherence to company mission, values and purpose to instill the core beliefs of our organization;
- Responsible for billing entry as well as handling billing questions from Corporate;
- Responsible for managing the employee timecard system to ensure all timecards are processed timely and accurately for each payroll cycle;
- Responsible for entering purchase orders;
- Countercheck/coding invoices for Manager's approval;
- Serve as a site portal admin for online trainings (Inland Hub);
- Performs other duties assigned by management.
_ Skills & Experience_:
- Two years of experience in an administrative role;
- Proficiency in Microsoft Office including Excel, Word, and Outlook;
- Excellent verbal and written communication skills;
- Ability to maintain accuracy and meet deadlines;
- Detailoriented and organized with the ability to prioritize;
- Attend/participate in meetings presenting a team player approach;
- Strong customer service orientation to include increasing customer satisfaction, meeting customer expectations, solving customer problems, soliciting opinions and ideas from customers and responding effectively to the internal customer;
- Must maintain high level of interpersonal skills to handle sensitive and confidential situations;
- Selfstarter with the ability to prioritize workload to ensure deadlines are met
_ Conditions Of Employment:
_
Please forward your cover letter and resume to the Inland HR Team, quoting posting number
24-06. Full job description available upon request.
Inland is proud to be an Equal Opportunity Employer.
2021, 2022 & 2023
Deloitte Private, Canada's Best Managed Companies
The Inland Group of Companies
EcoVadis (Certified Sustainability Performance Ratings)
The Inland Group of Companies
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