Assistant Recording Secretary Legal Services - Toronto, Canada - Toronto Catholic District School Board
Description
APPLICATIONS ARE INVITED FOR THE POSITION OF
ASSISTANT RECORDING SECRETARY LEGAL SERVICES
Non-Union Level 10:
$61,240 - $76,549
Hybrid work model: 80 Sheppard Avenue East, Toronto
The TCDSB offers comprehensive benefits and pension plan, generous vacation, and additional days off and professional development opportunities.
Our Vision:
At the Toronto Catholic District School Board (TCDSB), we grow in knowledge, with justice and hope.
The TCDSB is an inclusive Catholic learning community that nurtures faith development and academic excellence through the love of God, neighbour, and self.
We fully engage students in learning that supports their academic, spiritual, socio-emotional, and physical growth and development.At Toronto Catholic, we have a long and distinguished history of providing excellence in Catholic education for the Toronto community.
Ontario Catholic School Graduate Expectations, our Catholic Values and the Board's Pastoral Plans are foundational to our exemplary approach to teaching and learning in the 21st Century.
The TCDSB is proud to be a significant part of the fabric of publicly funded Catholic education in the province of Ontario.
We serve approximately 84,000 students in nearly 200 Catholic schools in the City of Toronto and represent close to 475,000 Catholic school supporters.
With a staff of 14,000, Toronto Catholic is a dynamic place of work and is seeking an Assistant Recording Secretary.
CRITERIA FOR AN INTERVIEW ARE AS FOLLOWS:
Two-year College Diploma in Secretarial Science program(s) or equivalent
Minimum two (2) years of working experience in corporate secretariat/governance environment
Working knowledge of corporate meeting procedures/processes and by-laws
Proficient speed in keyboarding utilizing current technology
Proficient written communication skills and excellent command of the English Language
Excellent interpersonal and organizational skills
Experience with E-Scribe a definite asset
Proven ability to deal with multiple tasks and various competing demands
Proven ability in prioritizing work
Detail-oriented with the ability to work with high accuracy, well under pressure and meet tight timelines
Knowledge of shorthand/speed writing an asset but not a requirement
Availability to work outside core office hours, as required
Proven ability to work independently
MAJOR DUTIES AND RESPONSIBILITIES:
Reporting to the Recording Secretary and under the direction of the Legal Services Department, the primary function of this position is to provide support in the governance processes in accordance with established protocols.
Prepare agendas, addendums, documents and reports, for various Committee and Board Meetings (Public and Private) in conjunction with the Recording Secretary and or other members of the governance team
Attendance at all Board and Committee meetings as required, typically four to seven meetings /month, which generally commence at 6:00 pm or 7:00 pm and end at undetermined times
Record minutes of the various meetings when required
Carry out pre and post-meeting duties as assigned
Post agendas, minutes, and any other meeting documents including reports on the Board website and SharePoint
Provide administrative and secretarial services in supporting the management of the governance processes
Ensure the retention and overall integrity of all Board agenda packages and back-up documents
Perform other duties as assigned or required
Diversity and Inclusion:
Barrier-Free Recruitment and Selection:
Interested applicants are asked to submit a completed résumé and cover letter no later than Monday, December 11, 2023.
We thank all applicants, however, only those selected for further consideration will be contacted.
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