Executive Assistant - Surrey, Canada - Pocketpills

Pocketpills

Verified Company

Surrey, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Pocketpills is Canada's online pharmacy. We are revolutionizing the pharmacy experience by combining personalized care with innovative proprietary technology. We are a team of pharmacists, engineers, designers, and data scientists transforming a $42 billion industry.

Through our easy-to-use app and website, members can fill prescriptions, order refills, and consult with pharmacists—wherever and whenever they need.

With a presence in every province and territory, we are committed to making medication more accessible and affordable for all Canadians.

Pocketpills is one of Canada's fastest-growing health tech companies, serving more than 300,000 members and counting.

The Role

We are looking for an executive assistant to join Pocketpills' amazing team, reporting to the VP of Finance, you will play a pivotal role in facilitating the smooth operation of various executive functions within the organization.

Roles and Responsibilities

Manage executives' calendars and schedule meetings
Assist in developing companywide policies
Organize executive and employee travel and accommodations
Relay information, delegate tasks from executives to other departments, and take them to completion
Manage the executive's expenses by accurately tracking and reconciling receipts and invoices
Work with department leaders on project coordination and business administration
Track minutes and action items for various executive meetings
Prepare slides for various types of presentations
Prepare draft reports, background documentation, and research
Maintain electronic signature platform and drives
Create and send out various corporate agreements and employee agreements for execution.
Coordinate and communicate with external lawyers regarding share option grants and exercises, annual filings, and other corporate documents
Support all departments with various tasks
Plan corporate events alongside the HR team
Manage daytoday activities of executives

Qualifications & Experience

Excellent verbal and written communication skills
Technologically savvy
Minimum three (1) years of administrative experience in a corporate setting
Proactive with the ability to work individually and in a team environment and complete tasks with mínimal supervision
Ability to exercise sound and independent judgment with diplomacy and confidentiality
Ability to manage workflow priorities and multitask with strong organizational skills.

Benefits: