Administrative Coordinator, Mental Wellness Programs - Vancouver, Canada - YMCA of GREATER VANCOUVER

YMCA of GREATER VANCOUVER

Verified Company

Vancouver, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Date Posted:
January 2023

Position Title:
Administrative Coordinator, Mental Wellness Programs

Location:
Robert Lee YMCA (955 Burrard St. Vancouver)

Terms:
Term, Full-Time

Hours: 35 hours per week

Start Date:
As soon as possible

End Date:
March 31st, 2024

Salary:
Under review

Reports To:
Manager, Y Mind

Situation:

The YMCA of Greater Vancouver is a charity dedicated to strengthening the foundations of community, by nurturing the potential of children, teens & young adults, promoting healthy lifestyles, fostering a sense of social responsibility and delivering lasting personal & social change.

We are building a community in which a generation of children and families reach their full potential.

Our values guide our decision making and behaviour—we do the right thing, put people first, keep our promises and lead by example.

For over 130 years, we have been part of the community, a place where people of every age and background find the support they need to grow in spirit, mind and body.

One of the Lower Mainland's leading charities, the YMCA of Greater Vancouver provides services in health & fitness, child care, camping, employment & community services to over 120,000 participants annually.

Nature and Scope:

Major Responsibilities:

Coordinates and tracks the delivery of externally funded programs, supports reporting needs
Maintains ongoing correspondence, database entry and meeting notes with relevant partners to ensure that information is uptodate and appropriate to the needs of the mental wellness team
Processes invoices, financial claims and cheque requests and supports the team with compiling data for financial reports and statistics
Review and create systems and tracking documents as required
Supports the compilation, tracking and development of memorandum of understanding, contracts and invoices; support to development of proposal responses as needed
Identifies areas of concern, and problem solving regarding administrative responsibilities
Provides scheduling coordination for virtual and inperson training for program facilitators and information session for potential partners.
Assist team members with general administrative duties such as photocopying, faxing, scanning, data storage or creating documents or materials

Experience/Qualifications:

Certificate or Diploma in a related discipline
A minimum of 3 years' experience providing administrative support in an office environment
Proficient in Microsoft Office products including Microsoft Word, Excel, Power Point, and Office 365, and willingness to learn new programs as needed
Demonstrated experience in developing, reviewing and editing meeting notes, minutes, contracts, memorandums of understanding and/or budgets to support partnerships
Welldeveloped interpersonal, and relationship building skills; ability to establish rapport and excellent communication with members including community partners, staff and volunteers; excellent written communication skills
Ability to be flexible, adaptable and multitask
Demonstrated ability to make sound judgments and decisions; effective prioritizing and problemsolving skills
High degree of independence and initiative within a team environment
The YMCA has implemented a mandatory COVID19 vaccination policy requiring all staff and volunteers to be fully vaccinated, as per the timeline set out by the province.

Competencies:

Leading Self