HR Coordinator- HR Systems - Newmarket, Canada - YORK REGION CHILDREN'S AID SOCIETY

YORK REGION CHILDREN'S AID SOCIETY

Verified Company

Newmarket, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

February 16, 2023

Permanent Full-time Human Resources Coordinator HR Systems & Operations

The York Region Children's Aid Society (YRCAS) is a non-profit community organization legally mandated to protect children and youth from abuse and neglect.

As a leader within the child welfare sector, we partner with parents, caregivers, and community to provide a safe environment for children and youth, through equitable, culturally aligned services.

Comprised of interdisciplinary teams of diverse professionals who push boundaries in support of family centered care, we engage with children and families for a stronger, healthier community within the York Region.

YRCAS is fully committed to a culture of belonging and an inclusive environment that encourages every team member to lead within their role, generate innovative ideas that reinforce our mission and goal to create a healthy workplace and community where children youth and families thrive.

To support us on our journey, YRCAS is looking for a Human Resources Coordinator to support our Human Resources department.

Why Work for Us?

Hybrid working model (working virtual and in person)
Casual dress code
Employer paid Group Insurance and Health & Dental Benefit
Four (4) Weeks of Vacation accrued per calendar year
Five (5) float days per calendar year
One day off every five (3) weeks during Winter months
Shortened Summer hours
OMERS Pension, with employer and employee sharing premiums equally
CAA Membership Reimbursement and Mileage Reimbursement
Enhanced Wellness Initiatives Virtual Fitness Classes

SUMMARY OF DUTIES & RESPONSIBILITIES

Reporting to the Human Resources Specialist, the Human Resources Coordinator - HR Systems & Operations will play a key role in supporting the strategic administrative needs of the HR department.

Under the direction of the Human Resources Specialist, this position provides support and guidance to the Human Resources Department and will oversee the administration of a variety of employee lifecycle and HR system activities including but not limited to:

recruitment and selection assistance for volunteers and employees, onboarding, pension and benefits, HRIS management, reporting and analytics as well as electronic employee file management.

NATURE OF POSITION:

Build and maintain relationships with internal and external stakeholders; act as an informed first point of contact and provide support and guidance to department leaders and staff regarding general HR inquiries
In collaboration with the Human Resources Specialist, supports operational reporting. Prepares Human Resources scheduled reports and develops reports and dashboards as needed. Works effectively with a Human Resources Management Systems to update and maintain the Human Resources database in ADP Workforce Now
Continuously develop and improve best practices related to HR systems workflow processes, reporting, and analytics
Serves as an HR systems expert and provides guidance and consultation to HR stakeholders and partners
Administer agency's benefit and pension plans, including enrolment and file maintenance such as status changes, termination, and auditing
In collaboration with the Human Resources Specialist, support volunteer engagement initiatives
To administer the new hire documentation process, ensuring necessary information is obtained from and given to new employees/volunteers regarding administrative requirements of the Agency, which includes orientation provision and training scheduling, obtaining and confirming credentials, obtaining copies of criminal records verification / CPIN searches / medical certification / insurance coverage, agency photo identification, provisioning security access and other tasks as related to supporting the new hire process
To update and maintain all human resources files, applicable employee lists, and IT help desk tickets, including but not limited to seniority lists, telephone/address changes, status changes, probationary lists, performance evaluation lists, and training lists
Create and maintain templates for offer letters, leave of absence letters, etc.
To assist in maintaining up to date job descriptions for agency positions, ensuring that new and revised positions are evaluated using approved Joint Job Evaluation procedures
To provide ongoing assistance and support in the development and improvement of organizational policies and procedures covered within the scope of the Human Resources Department
To conduct research into industry best practices, applicable trends, and legislative guidelines and changes in relation to department operations, objectives and goals as required
To act as back up to the Human Resources Advisor to ensure appropriate continuity of HR services
To provide ongoing assistance and support to various adhoc projects as required
Promote a collaborative, inclusive and respectful work environment and supports colleagues to ensure optimal te