Client Service Admin Assistant - Halifax, Canada - Province of Nova Scotia

Province of Nova Scotia

Verified Company

Halifax, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Department:
Public Service Commission

Location:

HALIFAX

Type of Employment:
Permanent

Union Status:
Exclusion - Non Union - NSPG

Closing Date:18-Jul-23 (Applications are accepted until 11:59 PM Atlantic Time)

About Us:

The Public Service Commission (PSC) is a modern client-centric human resources organization within the Nova Scotia Public Service supporting government departments, agencies and employees as they deliver programs and services to Nova Scotians.

We are committed to be the change for a more engaged and inclusive public service. Our work culture is one of collaboration, flexibility, partnership and continuous improvement.

The PSC is responsible for determining the human-resource management policies, programs, standards and procedures necessary for the public service; and provides direction, advice and assistance regarding implementation.

It is committed to developing a responsive HR system and strives to improve client experience.

Some of our exciting initiatives include:

Supporting employee well-being, resilience, and engagement;
Supporting welcoming and inclusive workplace cultures
Advancing the capacity of the Province of Nova Scotia to meet the current and future needs of Nova Scotians through a diverse workforce with the necessary talents, experience, and skills; and,
Developing clientfocused, personcentred approaches to HR service delivery.

About Our Opportunity:

The client service administrative assistant role is essential to a successfully functioning HR team and as such is responsible for collaboratively running an efficient and seamless office.

This is an opportunity for someone who is interested in delivering success through innovative ideas and who gets genuine satisfaction from attending to details that makes the team they support a success.

Primary Accountabilities:

You will provide a wide range of administrative support services to the HR team, including:

Providing general administration and communications support
Providing general correspondence support by preparing supporting paperwork for a variety of human resource transactions
Preparing and actioning monthly reports from SAP in consultation with the HR Business Partner
Fielding incoming calls and other forms of communication from the public, employees and managers and connecting them with the right person
Filing, printing, copying, scanning and mailing documents
Creating and/or improving internal processes
Coordinating team activities and unit events
Verifying invoices for accuracy and processing for payment
Coordinating the procurement of goods and servicen
Creating presentations, spreadsheets, and reports
Tracking and monitoring various forms of information
Organizing meetings and taking minutes
Researching and summarizing information for the team
Drafting communications for events, new procedures, and other team announcements

Qualifications and Experience:

You are an administrative professional with a one-year post-secondary administrative program and experience in the administrative field or an equivalency, who genuinely enjoys working with people.

You don't shy away from a challenge, have a keen mind that is ready to learn and grow, and love all things technology.

You will have experience performing a wide variety of administrative functions with mínimal supervision, a high level of attention to detail and the ability to adapt to demanding and changing priorities and to respond well to meet tight deadlines with a high degree of accuracy.

A methodological approach to problem solving is also required.

The ability to handle multiple and competing priorities is very important as are your strong computer skills (including Advanced level of proficiency with Excel, Word, PowerPoint).

Leadership competencies required at this level of work are: Intercultural and Diversity Proficiency, Adaptability and Flexibility, Attention to Detail, Client Orientation, Effective Interactive Communication, and Self-Control.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency:

Equivalent experience and training includes, but is not limited to:

High school diploma and minimum of 3 years of related work experience

Benefits:

The Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs.

Click here to learn more about our various benefits offerings and eligibility criteria.

Working Conditions:

Normal work week is 35 hours/week, 7 hours/day
May be required to work overtime on occasion
Work is completed in a comfortable office environment, with a fair amount of time spent sitting at a desk and computer
May be required to lift or move l