Executive Assistant - Toronto, Canada - Cineflix

Cineflix

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

The Company

Creating, producing, and distributing distinctive factual and scripted programming, the Cineflix Media group includes Cineflix Productions, Cineflix Rights, Cineflix Studios, Buccaneer Media, Connect3 Media, Husk Media, Shiny Screens Entertainment, and a hub of producers from the US, UK, and Canada with whom we share strategic partnerships through joint ventures, first-look deals, and co-productions.

With a catalogue of more than 5,500 hours of select programming across a wide range of genres, Cineflix is behind some of TV's most popular and long-running shows.

The Role
Cineflix Media is currently looking to fill the role of Executive Assistant.

Primarily supporting select executives as well as our Sales and Legal departments, the Executive Assistant will be reporting into and working closely with the Senior Executive Assistant in areas such as calendar management, travel arrangement, expense reporting, office event coordination and other administrative support.

This is a full-time, permanent position based in our Toronto office on a hybrid schedule.

Duties and Responsibilities
Senior Executive Support

Create expense reports and gather required receipts and supporting documents for select executives.
Coordinate travel arrangements (flights, cars, accommodations, etc.) for internal executives and staff and submit for approvals and payment.
Maintain expenditures tracking.
Coordinate and update calendars of select executives with all pertinent details including meetings and travel.
Attend Social Committee meetings and events to assist with planning, purchasing, set up, and tear down.
Maintain expenditures tracking for regular and market travel.
Act as a main point of contact when the Senior Executive Assistant is on leave.
Provide administrative support to Husk Media as needed.
Additional administrative support as required by the Senior Executive Assistant.

Legal Support

Maintain and update internal databases, charts and trackers.
Coordinate signature on contracts using AdobeSign.
Attend and take notes at meetings and follow through on any required actions. Additional administrative support as required by the legal team.

Skills and Qualifications