Administrative Coordinator - Toronto, Canada - University of Toronto

University of Toronto

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Date Posted:04/18/2024

Req ID: 37024

Faculty/Division:
Faculty of Applied Science & Engineering

Department:
Department of Electrical & Computer Engineering

Campus:
St. George (Downtown Toronto)

Position Number:

About us:

The Edward S. Rogers Sr. Department of Electrical & Computer Engineering is Canada's top-ranked ECE department, and one of the country's largest. We are home to 100 active and Emeritus professors, more than 1,400 undergraduate and 600 graduate students.

Many of our faculty members are world leaders in their field and have been recognized as the brightest and most promising scientists and engineers from across the country.

ECE is a hotbed of research commercialization, by far the most productive department for new inventions at the University of Toronto.

With this department, you will work at the heart of the most rapidly developing technologies humankind has ever seen.

Your opportunity:

Under general direction of the Manager, Administrative Services & Research, the incumbent is responsible for the financial and payroll administration of research accounts for principal investigators, processing payment transactions, auditing monthly statements to ensure the accuracy of documents processed, resolving discrepancies and assisting professors with their expenditure planning.

Provides administrative support to a number of professors, including handling correspondence, monitoring the status of students, visitors and other personnel, and referring professors to appropriate resources.

Your responsibilities will include:

Monitoring, recording, reconciling and/or reporting on restricted fund accounts
Tracking the financial status of accounts
Processing payroll
Processing expense reimbursements
Acting as the first point of contact for general enquiries
Overseeing daytoday operational needs of the unit

Essential Qualifications:

Advanced College Diploma (3years) or acceptable combination of equivalent experience
Minimum three years relevant financial and/or administrative experience in an autonomous, decision‐making position, preferably in a University environment
Experience in grant and/or project administration
Experience with financial and human resources information systems
Applicants are also expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment
Excellent computer skills, including Excel (including creating and manipulating spreadsheets, working with formulas), Word (including word‐processing and preparation of documents of varying complexity), Outlook, and databases for retrieving and organizing data and information
Demonstrated knowledge of financial processing and skilled at resolving discrepancies
Strong demonstrated understanding of financial accounting principles
Strong verbal and written communication skills
Excellent organizational, prioritization and time management skills in order to meet competing deadlines
Strong attention to detail
Proven commitment to providing a high level of service and to take initiative in identifying and resolving issues

To be successful in this role you will be:

Accountable
Diligent
Efficient
Organized
Procedural
Resourceful
Tactful

Closing Date: 04/26/2024, 11:59PM ET

Employee Group:

USW

Appointment Type:
Budget - Continuing

Schedule:
Full-Time

Pay Scale Group & Hiring Zone:

Job Category:
Administrative / Managerial

**Lived Experience Statement