Fleet/warehouse Administrative Assistant - Toronto, Canada - ENTERA UTILITY CONTRACTORS

ENTERA UTILITY CONTRACTORS

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Entera is looking to hire a Fleet and Warehouse administrative assistant to work closely with our Fleet Manager and Warehouse Manager.

Fleet Related Tasks

Schedule requested and/or required repairs in a timely manner and provide follow up when needed.
Schedule required preventive maintenance
Conduct research on history of equipment using available resources.
Provide customers and vendors with product and service information.
Process tickets, invoices, reviews and warranty claims.
Handle and resolve issues in a timely and professional manner, escalate priority issues when required.
Has the ability to adapt to daily changes in a fast paced environment, work well under pressure.
Is selfmotivated, independent and a team player with a sense of urgency and strong attention to detail.
Willingness to learn, develop and understand Geotab fleet telematics system.

Warehouse Related Tasks

- verify all necessary shipment paperwork details

Count material from incoming shipments when necessary
Reviews data for incoming errors, missing pages, or missing information and resolves discrepancies
Perform high volume data entry using spreadsheets, database and software
Inspect all the contents for damages and volume
Collaborate with relevant stakeholders, such as suppliers and material handlers
Identify any bottlenecks / short shipments / back orders in the process
Manage and quarantine returned wrong shipments. Resolve documentation.
Daily data entry of received goods into system. (We will train)
Manage incoming communications in a prompt, efficient, timely and professional manner
Ability to work with a team in a fastpaced, high volume environment with emphasis on accuracy and timeliness
Ability to work independently, with limited direct supervision
Knowledge of relevant health and safety standards, rules and regulations
Ability to organize and prioritize varied tasks and follow instructions

QUALIFICATIONS

Any experience/knowledge of transportation maintenance would be considered an asset.
Possesses computer skills in Microsoft Office, especially excel and database management.

- strives for excellence while demonstrating good oral and written communication.