Executive Assistant to The President and Associate - London, Canada - Brescia University College
Description
**STAFF VACANCY**- Brescia University College campus is situated on the traditional lands of the Anishinaabeg, Haundenosaunee, Lūnaapéewak _
- and Chonnonton Nations. This territory falls under the London Township Treaty and Sombra Treaty 1796, and the Dish _
- with One Spoon Wampum. Brescia University College accepts responsibility as a public institution to contribute toward _
- revealing and correcting miseducation as well as renewing respectful relationships with Indigenous Communities through _
- teaching, research, and community service._
Brescia University College a Catholic university college affiliated with Western University, is
Canada's only women's university. For over a century, the university experience at Brescia challenges students to lead
with wisdom, justice and compassion. Our student-centred institution is committed to providing women with a
transformative education as we prepare our students for life-long leadership. Our students benefit from a small,
supportive atmosphere at Brescia while having access to resources at Western.
Brescia is currently seeking an experienced and dynamic individual to fill a position as:
Executive Assistant to the President & Associate Secretary to the Board
(Permanent Full Time Position)
Salary Grade 8 - $35.90 per hour
Reporting to Brescia's President, the Executive Assistant to the President, provides high-level confidential executive and
administrative support to the President. Ensuring effective and efficient workflow between the Office of the President,
and Brescia's Leadership Team. The Executive Assistant develops and implements administrative procedures, systems
and processes to support the operation of Brescia and the Office of the President, and undertakes specific projects as
required.
The Executive Assistant is also the Associate Secretary to the Board of Trustees and is responsible for providing
executive and administrative support to the Board and related governance bodies, ensuring the smooth functioning of
the Board.
This position requires the individual to be highly professional, motivated to succeed, exceptionally high personal
standards of performance, strong independent judgement and attention to detail.
KEY DUTIES AND RESPONSIBILITIES
Executive Assistant key responsibilities and duties:
- Ensure the smooth daily operations of the Office of the President, developing and maintaining effective
preparation of daily agendas, briefings and related materials
- Demonstrate a deep understanding of the President's responsibilities in order to make sound, independent
the President's priorities. Independently handling and/or redirecting matters not requiring the President's
attention.
- Daily contact with the President to discuss the President's schedule,
- Act as liaison with Brescia constituents including faculty, staff, students, members of the Board of Trustees,
- Provide administrative support on behalf of the President to various Brescia committees, including but not
- Responsible for managing the President's complex calendar, planning at least one year in advance. Arranging all
Travel Policy.
- Preparation of daily briefings and related materials, and logistics of all meetings.
information is accurate and editing of grammar.
**Associate Secretary to the Board of Trustees key responsibilities and duties: - Provide executive and administrative support to the Board of Trustees and related Committees including the
planning of yearly and monthly meetings, preparation of agendas, minutes, reports and the logístical
organization of all meetings.
- Responsible for ensuring processes are followed, the Constitution and Bylaws are adhered to and orienting
- Administrative support is expected at Board Orientations, Committee Chair Orientations, Board Retreats and
- Responsible for maintaining sensitive and confidential records and information in a records management system
- Act as a liaison for the Board and Committee members with the President, Brescia constituents including faculty,
**Project Management: - Manage and maintain Brescia's Policy Library, ensuring that all policies are reviewed on
More jobs from Brescia University College
-
French 3721f
London, Canada - 3 weeks ago
-
Enrollment Services Assistant
London, Canada - 3 days ago
-
Human Ecology 3338b
London, Canada - 2 weeks ago
-
Team Lead, Student Engagement
London, Canada - 2 weeks ago
-
Library Assistant
London, Canada - 3 days ago
-
Executive Assistant/associate Secretary
London, Canada - 3 weeks ago