Administrative Assistant - London, Canada - Western University

Western University

Verified Company

London, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

About Western:

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth.

We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

About Us:

The Faculty Affairs team is recognized as leaders in human resource practices contributing to the success of Schulich, Western, and its community, which includes Hospital and Research Partnerships.

We add value by developing proactive human resource strategies and delivering exemplary employment related services related to Faculty member with basic science and clinical appointments.

As a team of innovative professionals, we encourage a productive and respectful work environment through collaboration, partnership and technology.

Responsibilities:

Responsibilities:

The Administrative Assistant will perform a wide range of administrative duties to support Schulich, Faculty Affairs.

The incumbent will carry out the administrative functions which may include, but are not limited to:

Scheduling appointments and meetings
Agenda preparation and minute taking for meetings
Survey administration (Qualtrics)
Work with confidential and sensitive information
Filing (physical and electronic)
Archiving files (records keeping and preparing boxes for shipping)
Scanning and printing various documents and labels
Maintain Excel spreadsheets and formatting/drafting letters and other communication
General office support

Qualifications:
Undergraduate degree, preferrably in Business/Administration/Human Resources

Experience:

1 year administrative experience in an office environment

Skills, Abilities & Expertise:

Knowledge of general office procedures
Familiarity with Human Resources principles and practices
Familiarity with University policies and procedures preferred
Maintain confidentiality with data and information relating to human resources activities
Ability to foster collaboration and respect among team members
Communication skills with confidence interacting with individuals at all levels of an organization
Intermediate computer skills in Microsoft Office Suite
Customer service skills with a desire to achieve results in a professional and timely manner
Detailoriented with an ability to function and process information with high levels of accuracy
Ability to create a positive impression while interacting with others and responding to inquiries, by telephone, inperson, or electronically
Resultsoriented with an ability to handle many tasks and maintain a high level of individual and team performance

Why Western?:

Background Checks:

While transcripts are not required for the interview, they are mandatory prior to any offer of employment.

Consideration of applicants will include an assessment of previous performance, experience, and qualifications. Applicants should have oral communication skills in English.

Western Values Diversity:

Please Note:

We thank all applicants for their interest; however, only those chosen for an interview will be contacted.