Administrative Assistant - Regina, Canada - Plannera Pensions & Benefits

Description

About Us

Join the Plannera Team:
A Career with Purpose. A Future with Possibilities.

Join our team of passionate pension and benefits professionals dedicated to helping members build a secure financial future Plannera Pensions & Benefits (Plannera), formerly known as the Public Employees' Benefits Agency, is on the lookout for talented individuals to become part of our dynamic team of over 150 employees.

Headquartered in Regina, Saskatchewan, Plannera oversees $15 billion in assets across 11 pension plans and 23 benefits programs in the province.

As a not-for-profit corporation, we take pride in administering two of Canada's top 100 pension plans—the Public Employees Pension Plan (PEPP), the country's largest defined contribution plan, and the Municipal Employees' Pension Plan (MEPP).

We serve over 900 employers and 100,000 plan members, everyone from small-town firefighters to crown corporation executives.


The Opportunity
Plannera has an exciting opportunity for a highly motivated, self-confident, flexible and organized individual. This Administrative Assistant position requires someone who demonstrates initiative and thrives in a fast paced and changing work environment.

The Member Services Division contains three branches: Benefit Programs, Education and Engagement, and Pension Administration.

Reporting to the Director of Benefit Programs, this position is responsible for providing the Benefits Program branch administrative support by:

• Processing travel documents and education requests for the branch, tracking due dates, including contract deadlines;
• Coordinating and mailing materials to variety of stakeholders;
• Scheduling both branch meetings/workshops and board meetings, taking minutes and tracking attendance;
• Managing contact database of employers and board members;
• Preparing and circulating onboarding materials for new board members;
• Collating and uploading materials via Diligent, the board's online software tool;
• Processing travel documents and education requests;
• Reviewing, processing invoices and credit card reconciliation; and
• Supporting the Benefits Programs' threeyear timeline to implement a new digital management system and assist with the transition;
• Supporting the Quarterly Reporting process with data queries, ensuring integrity of information and consistency in the content across templates;
• Providing support to the Branch's Directors in proofreading and ensuring adherence to visual identity guidelines for board and senior management committee documents; and
• Comfortable using technology to manage information and solve problems, specifically Microsoft Office 365 and Adobe Acrobat;
• Comfortable learning new technology, and assisting others with adopting and leveraging new technology;
• Wellorganized, capable of prioritizing multiple tasks, thorough, conscientious and attentive to detail, and tactful, using discretion and professionalism when communicating with officials in government and in the Canadian Pension and Benefits industries; and
• Comfortable establishing rapport and maintaining relationships with key stakeholders within the Member Services department and the organisation as a whole.

Typically, the knowledge and abilities for this position would be acquired through experience in an administrative role and/or through the successful completion of an office education program.

This position may be required to travel to support the Division's events.

Please indicate in your cover letter the reasons you are interested in, and qualified for, this position.


Why Choose Plannera?
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Industry Leader: Plannera is recognized as a leader in pension and benefit administration, providing personalized service and consistently achieving high member satisfaction scores.
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Global Partnerships: Our investment fund managers collaborate with some of the world's leading fund managers, providing strong and diversified pension plan funds.
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Diversity and Inclusion: We believe in the strength of diversity and inclusion. Join a team that values and celebrates the unique perspectives each member brings.
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Making a Difference: As a Plannera employee, you'll have the opportunity to contribute to the success of our organization and make a meaningful difference in the lives of our members.


What We Offer

• A competitive salary that reflects your expertise
• Comprehensive benefits package including a pension to secure your financial future
• Career development, advancement and learning opportunities
• Flexible work arrangements
• Vacation, earned days off (EDO) and other types of leave to support your well being

**Posting Closes: May 23, 2024