Administrative Assistant I - Sherwood Park, Canada - Strathcona County

Strathcona County

Verified Company

Sherwood Park, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

We have an exciting opportunity for an experienced Administrative Assistant directly supporting a manager to join Recreation, Parks and Culture _

The Administrative Assistant is accountable for efficient and confidential support to the Branch Manager for all aspects of administrative office support including the execution of both routine duties and specialized assignments while maintaining professional rapport with all internal and external clients.

Responsibilities:

Provide comprehensive and proficient administration to the Branch Manager to ensure an organized structure is maintained and deadlines are met.

This includes being the first point of contact for the Manager's office:

use discretion and judgement regarding the flow of information, record and track deadlines, evaluate incoming issues requiring immediate attention, develop preliminary action plans, acting independently as required.

Research, coordinate and prepare professional documentation including presentations, correspondence, Council inquiry responses, issue briefs, and procedures in accordance with County standards.
Coordinate responses, problem solve complaints, answer, and follow up on inquiries about services, venues, policies, procedures, and operations from external agencies, governments, and other departments.
Prepare various contracts, legal agreements, leases, extensions, requests for proposals, requests for quotations, etc., ensuring compliance with required authorizations and appropriate document storage.
Working with Corporate records management as the lead for the branch to ensure adherence to corporate guidelines.
Provide administrative support to the Department Contract Advisor with contract management related tasks.
Oversee and coordinate various department processes for tracking documentation including reviewing expiring contracts to mitigate risk.
Act as the SharePoint site branch owner for Finance and Business Operations and support additional enhancements or projects as required.
Schedule, organize and assist with internal and external meetings, workshops, and events (branch, interbranch, departmental and interdepartmental).
Assist the department finance, business systems and services teams with various tasks such as variance reports and payroll time entry support.
Key department contact for building access and security cards.
Provide administrative support to Branch operations including support for all recreation software upgrade projects.

Qualifications and Skills

Proficient knowledge of Microsoft Office products including SharePoint and business equipment
Excellent interpersonal, verbal, and written communication skills
Exceptional organizational and time management skills of self and others, with attention to detail
Ability to work independently and within a team as well as a strong ability to work collaboratively and build productive working relationships
Ability to maintain discretion and respect confidentiality
High School Diploma plus five years of related work experience
Postsecondary certificate or diploma in office administration or a related field would be an asset
Experience supporting a Manager or as a senior administrative team member is highly desired
Knowledge of procurement and contract administration is an asset
Knowledge of municipal departments and services and the role of Recreation, Parks and Culture within the County is an asset

Conditions of Employment

Valid Alberta Class 5 Driver's licence and submission of a 5year Driver's Abstract with less than 7 demerits

Who we are:

Strathcona County is a specialized municipality located in the heart of Alberta.

Our vision is to become Canada's most livable community, where our workplace culture and identity are supported by our people plan and values of integrity, respect, safety, fairness, and cooperation.

Why Join Strathcona County:
(depending on position)

Competitive salary and comprehensive benefits package, which includes:
Extended health and dental coverage
Health and wellness spending account
Life and disability insurance and critical illness programs
Retirement and pension programs
Paid and unpaid leave programs
Earned day off program
Employee and family assistance program
Commitment to employee development, through internal and external training and development opportunities.
Wellbeing programs and a safety culture focused on physical and psychological health in the workplace.

Equivalencies of education and experience may be considered.

This competition may be used to fill future vacancies for similar positions within the next 6 months.

Strathcona County is committed to an inclusive, respectful, and equitable workplace that represents the community we serve. We _welcome _applicants from all backgrounds who can contribute diverse perspectives and experiences _

We thank all applicants for their interest; however, only those selected for an in